Accounts Payable Specialist

Quanta Services • Rapid City, SD

1d

About The Position

The Accounts Payable Specialist supports the Finance team by accurately entering, coding, and processing financial data as part of daily operations. This role helps maintain data integrity across accounting systems and ensures information is complete, accurate, and up to date. The position is suited to a detail-oriented, organized, and dependable person who can manage repetitive tasks efficiently while maintaining accuracy, and offers an opportunity to develop a foundational understanding of accounting processes in a team-oriented environment.

The role also involves managing vendor relationships and inquiries, processing purchasing cards, and working with invoice workflows and payment schedules.

Requirements

• At least 1 year of accounting or finance experience.
• High school diploma or equivalent.
• Basic computer proficiency, including Microsoft Office applications such as Excel and Outlook.
• Strong attention to detail and accuracy in data entry.
• Ability to manage time effectively and meet deadlines.
• Strong organizational and problem-solving skills.
• Effective written and verbal communication skills.
• Upon offer, must complete and pass a pre-employment drug screen, background check, and MVR check.
• Must be legally authorized to work in the United States; the employer does not sponsor work visas.

Nice To Haves

• Associate’s or bachelor’s degree in Accounting, Finance, or a related field.
• Basic knowledge of accounting principles or a strong aptitude to learn.
• Prior experience using accounting software such as JDE, Sage, or similar.
• Experience in construction, utilities, or project-based environments.
• Experience coding invoices or working with financial transactions.
• Ability to identify improvements in data processes and workflows.
• Demonstrated ability to work both independently and as part of a team.

Responsibilities

• Accurately enter and maintain financial data within accounting systems.
• Code expenses and assign appropriate cost classifications.
• Review data for errors or discrepancies and resolve issues as needed.
• Maintain organized digital and/or physical records.
• Support general office and clerical duties related to Finance operations.
• Communicate with internal teams to ensure information is accurate and complete.
• Meet productivity and accuracy expectations for data entry tasks.
• Participate in process improvements to enhance efficiency and data quality.
• Manage vendor relationships and respond to vendor inquiries professionally and promptly.
• Process purchasing cards (P-Cards), invoice workflows, and payment schedules.

Benefits

• 401(k) with company match; traditional and Roth options available.
• Paid holidays and PTO.
• Parental leave.
• Medical, dental, and vision coverage.
• Additional voluntary benefits available.
• Company-paid health plan (HDHP 5,000; other plan options available at cost).
• Company-paid long-term disability.
• Company-paid life insurance equal to 1x base salary.
• Employee Assistance Program.
• Employee discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED