Accounts Payable Specialist
About The Position
The Accounts Payable Specialist provides financial, administrative, and clerical support by processing payments, ensuring timely transactions, and maintaining accurate records of short-term debts. The role supports the organization’s financial integrity and operational success through accurate accounts payable processing, payment oversight, recordkeeping, reporting, and reconciliation. The position also includes processing monthly royalty payments and independent contractor commissions; maintaining contractor documentation, tax forms, and payment methods; and helping improve payment processes. Work is performed in an office environment with typical office noise and frequent interruptions. The employee routinely uses a computer and office equipment, with computer work averaging 6–8 hours per day when necessary.
Requirements
- A firm understanding of accounting principles and bookkeeping.
- Strong computer skills, including accounting databases, Excel, and other software.
- Strong analytical, computational, and research skills, with a high degree of organization.
- Ability to communicate respectfully and professionally with team members, management, and guests.
- Strong time management and problem-solving skills.
- Regular, reliable, and timely attendance.
- Ability to operate routine office equipment, including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators.
- Ability to perform computer work for an average of 6–8 hours per day when necessary.
- Ability to climb or descend stairs in an emergency.
- Ability to lift 20 pounds if necessary for office supplies or materials.
- Close visual acuity for preparing and analyzing data, transcribing, viewing a computer terminal, extensive reading, and visual inspection.
Nice To Haves
- Two years of accounts receivable/accounts payable-related experience.
- A degree in Accounting, Finance, Economics, or Business Management.
Responsibilities
- Post business transactions, process invoices, and verify financial data for accounts payable records.
- Process monthly royalty payments and independent contractor commissions accurately and on time.
- Create accurate journal entries.
- Monitor and maintain independent contractor documentation, including tax forms and payment method assignments.
- Maintain records of payments, expenditures, purchase orders, statements, and correspondence.
- Monitor payments to ensure vendors are paid on time, clarify questionable invoice items, and help prevent unintentional overpayment.
- Reconcile bank statements, enter daily bookkeeping, and prepare periodic financial reports as necessary.
- Seek ways to improve payment processes and assist with other departmental duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
