Accounts Payable Specialist

Integrated Mill Systems•Willoughby, OH

39d•$22 - $24•Onsite

About The Position

Integrated Mill Systems (IMS) is a process automation solutions provider. IMS designs, builds, programs, and implements Level 1 control systems, primarily in support of the metals producing and processing market, providing a wide range of equipment and services for both new and retrofit projects. We are an award winning Automation Company that is passionate about the work we do, takes pride in our project outcomes, and highly values our reputation. Position Overview: The Accounts Payable is responsible for executing daily accounting functions, data entry and verification processes with a high level of reliability and attention to detail. Working closely with all internal departments, vendors, customers, and employees to ensure proper accounting procedures are completed effectively and efficiently. This position reports to and receives directions from the Financial Controller.

Requirements

Associate’s degree in accounting with 2 or more years of relevant work experience
Five years of general accounting skills or 6 years’ relevant work experience
Experience with Excel, Word, Power Point, Google Mail and ERP systems
Ability to work independently and as part of a team
Strong problem-solving skills and work ethics
Excellent verbal, written, and interpersonal communication skills
Excellent organizational and multi-tasking skills
Must have leadership skills
Adept in meeting all deadlines
An understanding of customer, vendor and employee relationships and the interaction within corporate structure
A dedication to financial procedures
Be a flexible and adaptive member of the IMS team, occasionally shifting focus to augment or helping other team members outside the primary scope of duties
A desire to continue to learn and adapt new skills
Continually improve skills and knowledge to advance within the organization
Bring new information, ideas, and practices to the IMS team, but also being capable of following direction and orders from management and leadership
Being receptive to knowledge, ideas, experiences, and problem solving of other members but also being able to decide and stand behind decisions
Seeing General
Close Vision
Hearing and Listening
Clear Speech - Simple
Touching - Dexterity, Hand, Finger
Walking
Typing
Sitting
Repetition
High Pressure
Fatigue
Reading - Simple
Writing - Simple
Perception / Comprehension
Memorization
Clerical
Analyzing
Math Skills
Judgment
Decision - Making
Work Alone
Works with Others
Works Around Others
Verbal Contact with Others
Face-to-Face Contact
Inside
Computer
Keyboard
Mouse
Phone
Calulator
TV Monitors

Responsibilities

Develop and communicate changing instructions for any process for efficiency purposes to management
Review and verify packing slips with entry from receiving
Three-way review and verification of payable invoices (purchase order, packing slip, invoice)
Enter invoice and credit memos with accuracy
Review vendor statements and investigate discrepancies, incorrect pricing, and billing errors directly to vendors
Investigate discrepancies with open receipts on the accrual report
Work with purchasing to ensure the proper quantity for subcontractors to match invoicing
Facilitate electronic files and confirm they are appropriately named and filed on the accounting server
Paper document filing (minimal)
Review all employee expense receipts for correct account, subaccount and required documentation
Be consistent and precise when handling data entry, filing and dealing with other departments
Responsible for compliance section in ERP system (W9’s, Vendor COI’s, etc)
Schedule outgoing payments
Monitor payment terms and due dates to avoid late fees while optimizing working capital (knowing which vendors charge late fees)
Other duties as assigned.