Accounts Payable Specialist
About The Position
The Accounts Payable Specialist performs day-to-day accounts payable activities, including invoice review, validation, coding, and processing; vendor master maintenance; expense reimbursement and corporate card processing; vendor payment preparation; account reconciliation; and reporting. The role responds to vendor, employee, and internal business partner inquiries, supports audits, and contributes to process improvements, system testing, and special projects. It also performs administrative and departmental duties in support of the Accounts Payable function. CBIZ is a professional services advisor to middle-market businesses, with more than 9,500 team members across 23 major markets. The company describes its workplace as one where team members are appreciated, recognized for their contributions, and provided opportunities for personal and professional growth.
Requirements
- Bachelor's degree in accounting, finance, or a relevant field.
- Two years of functional accounting experience.
- Proficiency with Microsoft Office, including Outlook, Excel, and Word.
- Communication, organization, interpersonal, analytical, and problem-solving skills.
- Willingness to be a committed team member and assist in other areas of company operations.
- Ability to work independently and meet deadlines.
- Ability to handle sensitive and confidential information with discretion.
- Accuracy and attention to detail.
Responsibilities
- Review, validate, code, and process invoices according to company policies and approval requirements.
- Maintain vendor master records, including vendor setup, updates, tax documentation, and ongoing account maintenance.
- Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
- Review and process employee expense reimbursements and corporate card transactions in compliance with travel and expense policies.
- Prepare and process vendor payments by ACH, check, and wire, following internal controls and payment deadlines.
- Reconcile vendor statements and accounts payable records, identifying and resolving outstanding or disputed items.
- Monitor invoice aging and open payables to support timely payments and vendor account management.
- Prepare and distribute recurring and ad hoc accounts payable reports for management, Treasury, vendors, and business units.
- Respond to inquiries about invoice status, payment timing, expense reimbursements, and account discrepancies.
- Support internal and external audits by providing requested documentation, reports, and transaction support.
- Assist with accounts payable process improvements, system testing, and special projects.
- Perform administrative and departmental duties in support of the Accounts Payable function.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
