Accounts Payable Specialist

Aston Carter • Tualatin, OR

3d • $27 - $30 • Onsite

About The Position

The Accounts Payable Specialist supports the accounting function by processing vendor invoices, assisting with invoicing and billing, and performing general accounting duties under the guidance of the Shared Services Supervisor. The role supports timely and accurate accounts payable operations, corporate objectives, audits, customer service, and continuous process improvement through technology and automation.

This position is based onsite at the company’s headquarters in Tualatin, Oregon, in a professional office environment within a manufacturing-focused business. The organization manufactures zinc-nickel batteries for industries including data centers. The specialist works with accounting, customer support, shipping, and other departments. Standard hours are Monday through Friday, 7:00 a.m. to 4:00 p.m., with flexibility to work 8:00 a.m. to 4:30 p.m. as needed. The position reports to the Shared Services Supervisor and is a contract role.

Requirements

• At least 3 years of experience in accounts payable or general accounting.
• Associate degree in accounting or equivalent experience.
• Hands-on experience with accounts payable, invoice processing, purchase orders, and three-way matching.
• Proficiency with Microsoft Office, including Microsoft Excel.
• Strong, accurate data-entry skills and attention to detail.
• Knowledge of basic accounting principles and practices.
• Strong time-management and organizational skills, including the ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision and collaborate effectively as part of a team.
• Strong analytical and problem-solving skills.
• Ability to maintain accurate records and documentation and perform reconciliation tasks.

Nice To Haves

• Experience with SAP ERP systems or similar enterprise resource planning platforms.
• Experience with SAP Concur for expense and invoice management.
• Background in administration and reconciliation in an accounting or finance environment.
• Experience in a manufacturing or high-growth company setting.
• Comfort working in a headquarters environment supporting multiple stakeholders and departments.

Responsibilities

• Review, code, and process vendor invoices accurately and in accordance with company policies and procedures.
• Ensure invoices receive appropriate supervisory approval and required supporting documentation is obtained and retained.
• Verify and set up new vendors in the accounting system, maintaining complete and accurate vendor profiles.
• Maintain vendor records and profiles in compliance with company policies and procedures.
• Perform accounts payable data entry accurately and on time.
• Review and reconcile invoice discrepancies, including purchase orders and receipts, and resolve issues promptly.
• Assist with accounts payable, customer support, and shipping audits by providing documentation and explanations.
• Maintain organized accounts payable files and documentation according to company standards.
• Respond to vendor and employee inquiries in a timely, professional, service-oriented manner.
• Identify opportunities to improve accounts payable efficiency and accuracy using technology and automation tools.
• Assist with accounting department administrative needs.
• Collaborate across departments to enhance customer service, resolve issues promptly, and streamline shared processes.
• Work effectively with other teams and departments to support shared business goals.
• Perform special projects and additional accounting-related tasks as assigned.

Benefits

• Medical insurance, if eligible.
• Dental insurance, if eligible.
• Vision insurance, if eligible.
• Critical illness, accident, and hospital coverage, if eligible.
• 401(k) retirement plan, with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life and AD&D insurance for employees and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off or leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Career Level: Mid Level
• Education Level: Associate degree