Accounts Payable Specialist

West Bay RI•Cranston, RI

22d•Onsite

About The Position

The Accounts Payable Specialist joins the Finance Department and supports an organization with an annual budget of approximately $30 million. The role helps maintain accurate financial records, process payments, support payroll and accounting functions, and ensure timely vendor and agency transactions. The position calls for a detail-oriented, dependable team member who can manage multiple priorities, collaborate with others, and handle financial information accurately and confidentially. The schedule is Monday through Friday, 8:30 AM to 4:30 PM. The position is located in Warwick, Rhode Island, and pays $26–$28 per hour, based upon experience. The work is primarily sedentary and includes extended sitting, computer use, and keyboard operation, with occasional walking, bending, stooping, and lifting files or office materials.

Requirements

5–10 years of Accounts Payable or general accounting experience.
Strong proficiency in Microsoft Office, particularly Excel.
Excellent organizational, analytical, and communication skills.
Strong attention to detail and ability to manage multiple priorities.
Ability to work independently while contributing positively to a collaborative team.
Understanding of bookkeeping and accounting principles.
Knowledge of office procedures and financial recordkeeping practices.
Strong problem-solving and time-management skills.
Ability to learn and adapt quickly to new technology and systems.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and accurate financial records.
Dependable, professional approach and commitment to accuracy.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
Experience with Sandata and digital reporting systems preferred.

Responsibilities

Review invoices for accuracy, proper documentation, and required approvals before processing payments.
Process invoices and prepare and distribute checks and electronic payments (EFT/ACH).
Reconcile credit card statements and work with vendors and internal departments to resolve discrepancies and payment issues.
Prepare weekly manual deposits and garnishment checks.
Maintain accurate accounts payable records, reports, spreadsheets, and filing systems.
Provide backup support for payroll processing and other departmental financial functions.
Record and distribute SSI/SSA checks.
Support Food Stamp/EBT administration by verifying allotments, maintaining accurate records, monitoring usage, preparing vendor vouchers, and processing DHS applications.
Provide administrative and accounting support to the Accounting Manager, CFO, and Payroll Coordinator as needed.