Accounts Payable Specialist

PS Logistics Shared Services•Birmingham, AL

25d

About The Position

The Accounts Payable Specialist maintains accurate payable information to support invoice production and check processing. The role processes, verifies, and reconciles invoices, assigns invoices to appropriate cost centers, and works with vendors to resolve past-due invoices and reconcile monthly statements. The position processes a high volume of invoices using integrated accounting software and supports accounts payable operations for multiple companies. This is an hourly role. The successful candidate is reliable, detail-oriented, organized, customer-service-oriented, and able to manage multiple tasks in a fast-paced environment. The role requires effective communication with customers, drivers, vendors, and team members, and may require a flexible schedule that includes weekends, evenings, and holidays.

Requirements

Ability to prioritize and multitask in a fast-paced environment.
Ability to contribute effectively as a team member and display initiative.
Ability to handle confidential information discreetly and professionally.
Strong attention to detail, organizational skills, and punctuality.
Ability to meet deadlines.
Excellent oral and written communication skills.
Excellent organizational and analytical skills.
Must be able to work a flexible schedule when needed, including weekends, evenings, and holidays.

Nice To Haves

Proficiency with MS Word, MS Excel, and MS Outlook.
Prior experience with high-volume accounts payable is useful but not required.

Responsibilities

Process and enter 200–300 invoices per week using integrated accounting software.
Verify approvals for invoices and check requests.
Determine account coding for invoices.
Prepare and process checks for multiple companies.
Update and maintain the vendor database.
Reconcile vendor statements.
Process and follow up on rush items.
Maintain accounts payable files.
Complete special projects as assigned.
Work with vendors to resolve past-due invoices and reconcile monthly statements.