Accounts Payable Specialist

Master's Transportation•Kansas City, MO

6d•Onsite

About The Position

The Accounts Payable Specialist receives, organizes, records, and reconciles vendor invoices for Master’s Transportation’s fleet sales, rental, and service divisions. The role ensures invoices are accurately coded, supported by appropriate documentation, and processed for timely payment according to company procedures. The specialist maintains accurate accounts payable records, reconciles vendor statements, resolves invoice discrepancies, and works with vendors and internal teams to support efficient operations and accurate financial reporting. This is a full-time, hourly, non-exempt position based at the company’s headquarters in Kansas City, Missouri. It is 100% on-site, with a Monday–Friday daytime office schedule. The position has no driving, travel, or supervisory responsibilities. The work takes place in a professional corporate office environment with regular use of computers and standard office equipment.

Requirements

High school diploma or equivalent.
At least 2 years of accounts payable experience, including invoice processing, vendor statement reconciliation, and payment preparation.
Working knowledge of basic accounting principles, general ledger coding, and accounts payable internal controls.
Experience using accounting or ERP software and Microsoft Excel for data entry, tracking, and reconciliation, including formulas, sorting, and filtering.
Demonstrated ability to process invoices accurately, resolve discrepancies, and manage competing priorities and deadlines.
Strong accuracy, organization, multitasking, problem-solving, and professional communication skills.
A collaborative, solutions-oriented approach and willingness to improve work processes.
Ability to safeguard confidential information.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or a related business field.
Accounts payable experience in transportation, dealerships, fleet rental, equipment, or parts and service.
Multi-division or multi-location experience with expense allocation and vehicle, inventory, or service job coding.
Experience with general ledger reconciliations, accruals, journal entries, and month-end close.
Sage experience and advanced Excel skills, including lookups and pivot tables.
Microsoft 365 proficiency, including Teams, Outlook, and SharePoint, and familiarity with Copilot or other AI tools, including verifying outputs and securely handling financial data.
Experience with vendor W-9s, invoice disputes, approvals, employee expenses, and company credit cards.

Responsibilities

Receive and process vendor invoices and credits for fleet sales, rental, and service operations.
Check invoices against purchase orders, receiving records, and approvals; resolve errors and duplicate invoices.
Code invoices to the correct general ledger accounts, divisions, departments, and applicable vehicle, inventory, or service records.
Use accounting software, spreadsheets, and digital tools to enter transactions, track approvals, and prepare reports.
Reconcile vendor statements with accounts payable records and resolve missing invoices, credits, and payment differences.
Prepare payments for approval while tracking due dates, payment terms, and discounts.
Maintain vendor records and tax forms, and verify changes to payment information.
Work with vendors and internal teams to resolve invoice and payment questions.
Manage multiple tasks and deadlines while maintaining accurate, organized records.
Assist with month-end and year-end accounting, including unrecorded expenses and accounts payable balance checks.
Maintain supporting records and assist with audits and vendor tax reporting, as assigned.
Follow approval and confidentiality requirements, report unusual transactions, and help improve accounts payable processes.