Accounts Payable Specialist

Jefferson Center for Mental Health•Wheat Ridge, CO

About The Position

The Accounts Payable Specialist will ensure the organization’s vendor invoices and related payments are processed accurately, timely, and in accordance with internal controls and accounting policies. Jefferson Center is committed to being inclusive and mindful of diversity, aiming to build a community where mental health is valued and equitable care is accessible to all.

Requirements

High school diploma/GED required.
Minimum of 2 years of accounts payable experience.
Proficiency with Microsoft Excel and Word; experience with accounting systems (NetSuite preferred) and QuickBooks.
Strong attention to detail, accuracy, and ability to meet deadlines.
Ability to prioritize workload and manage weekly invoice processing cycles.
Ability to work independently and collaboratively with cross-functional teams.
Clear written and verbal communication skills and professional customer service with vendors and internal staff.

Nice To Haves

NetSuite experience preferred

Responsibilities

Process daily mail, accounts payable emails, and voicemail.
Track recurring and monthly vendor payments. Follow up on missing invoices, receipts and/or required purchase orders.
Prepare month-end accounts payable accrual journal entries; reconcile related general ledger accounts.
Match invoices to purchase orders and receiving documentation in accordance with policies and procedures.
Process purchasing card (P-card) activity and vendors; prepare ACH and check payments on a weekly schedule.
Process invoices timely to avoid late fees and service interruptions.
Maintain and update standing purchase orders (POs).
Maintain appropriate invoice, payment, and approval documentation within the accounting system. Provide backup documentation to auditors upon request.
Prepare and deposit cash receipts daily, as assigned.
Track PO cash advances and receipts; reconcile monthly.
Complete monthly contract billing; track payments; coordinate with external agencies to resolve billing issues; reconcile corresponding general ledger accounts.
Provide coverage for other accounts payable staff, as needed.
Serve as backup for the Purchasing Agent, as needed.
Process payment voids and related adjustments.
Research and resolve vendor discrepancies; communicate issues and proposed resolutions to the Director of Finance.
Research and resolve internal discrepancies related to invoices, approvals, coding, and payments.
Maintain vendor files and documentation.
Prepare and submit 1099 reporting files at calendar year-end.
Track facility and residential rent payments; partner with appropriate managers to resolve issues.
Assist the Accounting Specialist with Fenton payments and monitoring using QuickBooks, as assigned.