Accounts Specialist/Accounts Payable

IHG•San Antonio, TX

2h•Onsite

About The Position

Under the general guidance and supervision of the Director of Finance/Assistant Director of Finance, this role prepares, controls, and maintains all vouchers, checks, and records in accordance with Policy and Procedures. The position involves interacting with colleagues, suppliers, customers, and other hotel departments.

Requirements

Carrying or lifting items weighing up to 25 pounds
Standing up and moving about the front office or other designated areas
Communicating with other people
Handling objects, supplies, boxes of merchandise, etc.
Bending, stooping, kneeling, crouching, reaching
Reading abilities are utilized often when reading invoices and work materials.
Mathematical skills are used frequently to perform calculations, reconcile account balances, etc.
Frequent contact with guests and outside vendors is necessary to resolve billing issues or answer questions.
Strong customer service skills are required.

Responsibilities

Obtains daily receiving reports and purchase requests from the Cost Control Department.
Obtains daily purchase orders from the Purchasing/Materials Department.
Ensures appropriate signatures appear on the receiving stamp report.
Prepares payable vouchers with expense distribution for supplier invoices, appropriately coded.
Passes payable vouchers with blank checks to the Secretary for typing.
Controls the serial numbers of payable vouchers.
Files payable vouchers with paid checks and relevant notes and documents monthly.
Maintains a ledger for merchandise in transit, ensuring adequate records, charges, credits, and balances.
Controls prepaid accounts, updates postings as required, and verifies adequate balances.
Matches invoices with purchase orders and receiving reports, checking invoices for quantity, price, and extensions.
Checks the coding of all disbursements made by the General Cashier.
Maintains up-to-date files of accounts payable records.
Verifies monthly charges of Telephone/Telex accounts against the Hotel sales summary.
Assists the Director of Finance/Assistant Director of Finance in the preparation of monthly financial statements.
Complies with the Hotel’s Safety and Hygiene policy.
Performs related duties and special projects as assigned.