Accounts Payable Specialist

Landmark Aquatic Inc•Maryland Heights, MO

About The Position

Landmark Aquatic is the nation’s leading provider of commercial aquatic solutions, offering comprehensive services in design, construction, renovation, restoration, and maintenance. With a history of excellence spanning over four decades, we are dedicated to ensuring the success of aquatic facilities at every stage of their lifecycle. With offices in key metro areas across the U.S., Landmark Aquatic is uniquely positioned to serve communities nationwide. We are committed to upholding the highest standards of quality, safety, and service, fostering long-term partnerships built on trust, expertise, and exceptional results. Our Mission: We aim to enrich communities by delivering comprehensive world-class aquatic facilities and services. Core Values: Our values are our guideposts. They're how we make the right decisions, hire the right people, and hold ourselves accountable. We are committed to their authenticity. Customer-Centric Approach: We put our customers at the heart of everything we do. Our goal is to understand their needs and provide them with exceptional service and solutions. Positive Collaboration: We foster a culture of collaboration and open communication. We embrace diverse perspectives and work together to achieve shared goals. Excellence in Execution: We consistently strive for exceptional quality in all aspects of our work; to always exceed expectations and deliver outstanding results. Adaptability and Innovation: We embrace change and continuously seek opportunities to improve and innovate, remaining flexible and adaptive in a dynamic industry. The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee expense and credit card transactions, vendor communications, and supporting weekly payment runs while maintaining strong internal controls in a fast-paced, construction-focused accounting environment.

Requirements

2+ years of Accounts Payable experience.
Experience working with ERP/CRM systems; ability to learn new systems quickly.
Strong understanding of accounts payable processes and internal controls.
Excellent written and verbal communication skills for interaction with vendors and internal teams.
High level of accuracy and attention to detail.
Ability to manage high invoice volume and meet deadlines in a fast-paced environment.
Proficient in Microsoft Excel and other standard accounting tools.
Team-oriented mindset with the ability to work independently when needed.

Nice To Haves

Construction industry experience preferred.
Associate degree or college experience preferred; equivalent work experience considered.

Responsibilities

Process high-volume vendor invoices accurately and timely, ensuring proper coding and compliance with company policies.
Review invoices pending internal approval; follow up with internal stakeholders to resolve discrepancies and obtain approvals.
Respond promptly and professionally to vendor inquiries regarding invoices, payments, and account status.
Assist with weekly AP payment runs (checks, ACH, wires) and ad-hoc payments as needed.
Review and reconcile vendor statements; investigate and resolve variances.
Review and process employee credit card expenses in compliance with company policies and approval requirements
Maintain accurate AP records and supporting documentation in accordance with internal controls and audit requirements.
Coordinate with project managers and internal teams to resolve invoice issues related to pricing, receipts, or contractual terms.
Ensure proper handling of construction-related invoices, including lien waivers, retainage, and job cost coding (if applicable).
Support month-end close activities related to accounts payable, including accruals and reconciliations.