Accounts Payable Specialist

Trident Security Solutions•Huntsville, AL

3d•Onsite

About The Position

Trident Security is seeking an experienced and detail-driven Accounts Payable Specialist to join our Corporate Office in Huntsville, Alabama. The ideal candidate is a highly organized, accuracy-focused professional with a proven track record of managing high-volume, full-cycle accounts payable in a corporate environment. This role requires strong skills in invoice processing, vendor management, account reconciliation, and month-end close support. The Accounts Payable Specialist will be responsible for ensuring timely and accurate payment of vendor invoices, maintaining clean vendor records, supporting audit and compliance requirements, and contributing to the financial health of the company. The successful candidate must be proficient in ERP and accounting platform usage, possess strong working knowledge of GAAP as it applies to accounts payable, and demonstrate the ability to represent Trident Security in a professional and positive manner with vendors and internal stakeholders.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
Minimum of 5 years of full-cycle accounts payable experience in a corporate setting.
Significant experience using ERP or accounting platforms to process invoices, manage vendor records, and support reporting.
Strong working knowledge of GAAP as it relates to accounts payable and accruals.
Demonstrated experience managing high invoice volume without sacrificing accuracy.
Experience with vendor compliance requirements.
Proficient in Microsoft Excel, Word, and Outlook.
Valid Driver’s License.
Ability to pass a background check, including credit report.
Excellent interpersonal, customer service, and communication skills.
Ability to manage competing priorities and meet recurring deadlines.
Strong analytical and problem-solving skills.
Sound judgment and decision-making ability.
Ability to take initiative and exercise confidentiality with sensitive financial data.
Excellent attention to detail and accuracy.
Advanced time management and organizational skills.

Responsibilities

Process high-volume vendor invoices end-to-end, including receipt, coding, approval routing, and payment.
Perform 3-way match against purchase orders and receiving documentation; resolve discrepancies promptly.
Execute weekly check, ACH, and wire payment runs in accordance with company policy.
Onboard new vendors, collect and verify W-9 documentation, and maintain accurate vendor master data.
Reconcile vendor statements and resolve aged or disputed items.
Support month-end close with AP accruals.
Process employee expense reports and company credit card expenses.
Partner with project managers and operations on proper invoice coding and job costing.
Respond to vendor and internal inquiries with a professional, customer-service mindset.
Assist with documenting and improving AP workflows and internal controls.
All other duties as assigned.