Accounts Payable Specialist

Bladen Community College•Dublin, NC

12d•Onsite

About The Position

Supports financial operations of the college by performing moderately complex accounting work, including preparing, analyzing, maintaining, and reviewing financial records and reports, and classifying, posting, balancing, reconciling, and summarizing financial transactions. Responsible for the processing of payables weekly for State, Institutional, and County funds and by vouchering of all invoices for payment, producing checks, mailing checks, reconciling purchase orders, and maintaining accounts payable file records with accuracy. Maintains travel and vehicle records for the college. Acts as accountant for all WIOA funds. Perform general duties that support the Controller and performs the following duties.

Requirements

Associate’s Degree from an accredited two-year college or university and three to five years related experience and/or training; or equivalent combination of education and experience.
Ability to read, analyze, and interpret professional journals.
Ability to write reports and correspondence.
Ability to effectively present information and respond to questions from students or other faculty groups or trustees.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Knowledge of accounting software.

Nice To Haves

Ability to speak Spanish

Responsibilities

Maintains purchase orders and invoices for input into the accounts payable system, reviewing items for accuracy and compliance.
Inputs requests for check payment and other reimbursements.
Prints checks on a weekly basis or more frequently as needed.
Records positive pays and core banks checks printed.
Researches past due items and other inconsistencies and reports to supervisor to determine how to proceed.
Prepares daily deposit for state, institutional, and county accounts.
Reconcile deposits against cashier close-outs.
Responsible for all required WIOA reconciliations, monthly and annually.
Assign proper general ledger code to invoices for WIOA in an accurate and timely manner.
Assist WIOA Program Director with preparation of annual budgets and modifications for the WIOA projects.
Process month end sales and use tax submission to the North Carolina Department of Revenue.
As well as other annual accounts payable related tax filings (1099s, etc.)
Prepare reports as required by supervisor, state auditors, community college system, federal agencies, and office of the state controller.
Reviews all incoming Requests for Travel for accuracy and ensures proper signatures and approvals are in place.
Reviews all incoming Requests for Travel Reimbursement for accuracy and ensures proper signatures and approvals are in place.
Schedules maintenance of college vehicles, and insures registration, inspection, and renewals are current.
Prepares monthly reimbursement reports for college vehicle use, to include local and state travel.
Cross-train with other processes within the Business Office and has the ability to fill in as directed by the Controller while maintaining compliance with EAGLE.
Attends training and conferences as necessary to remain current as determined by the Controller; actively participates in staff development workshops, staff meetings, and serves on various college committees as assigned.
Maintain a professional and positive relationship with students, faculty, staff, and outside constituents.
Performs other duties as assigned.
Serves as backup for Payroll.