Accounts Payable Specialist

Pacific Bearing Co•Roscoe, IL

21h•Onsite

About The Position

We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for the day-to-day processing of vendor invoices, employee expense reports, and payment disbursements, ensuring accuracy, timeliness, and compliance with company policies and internal controls.

Requirements

Associate's degree in Accounting, Finance, Business Administration, or a related field; equivalent experience considered.
2+ years of accounts payable or related accounting experience.
Working knowledge of accounts payable processes and basic accounting principles (e.g., GAAP).
Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite) and MS Office (Excel, Word).
Strong attention to detail and excellent organizational skills.
Ability to meet deadlines and work under pressure in a high-volume environment.
Excellent written and verbal communication skills.
Customer service orientation when interacting with vendors and internal stakeholders.

Nice To Haves

Bachelor's degree in Accounting, Finance, or a related field.
Experience with ERP systems and AP automation tools (e.g., Bill.com, Coupa, Concur, Tipalti).
3+ years of accounts payable experience.
Experience in a manufacturing environment is a plus.
Familiarity with 1099 reporting and sales/use tax is beneficial.

Responsibilities

Process high volumes of vendor invoices, including coding, matching to purchase orders and receipts (3-way match), and routing for approval.
Prepare and execute weekly check runs, ACH, wire, and virtual card payments in accordance with payment terms.
Review and process employee expense reports for compliance with company travel and expense policies.
Reconcile vendor statements and research and resolve discrepancies in a timely manner.
Respond to vendor inquiries regarding invoice status, payment timing, and account balances in a professional manner.
Maintain accurate vendor master data, including new vendor setup and collection of W-9/W-8 forms.
Assist with month-end close activities, including AP accruals, account reconciliations, and sub-ledger to general ledger tie-outs.
Support the preparation of 1099 reporting and other regulatory tax filings related to AP.
Ensure compliance with internal controls, accounting policies, and SOX requirements.
Support internal and external audits by providing documentation and explanations as needed.
Identify and recommend opportunities to improve AP processes and increase efficiency.
Assist with additional projects and tasks assigned by management.