Accounts Payable Specialist

Safelite•Columbus, OH

19d•Onsite

About The Position

This position assists in overseeing and managing the accounts payable function, including vendor maintenance approvals and setup. The role ensures invoices and payment requests are accurate, properly documented, correctly coded, approved, and processed on time. It also supports vendor account inquiries and discrepancy resolution, accounts payable recordkeeping, month-end close activities, and ad-hoc analysis. The position is expected to be performed primarily at Safelite’s Home Office in Columbus, Ohio, with at least four days per week in the office; changes require managerial approval and depend on business needs.

Requirements

High school diploma.
1–3 years of required experience.
Proficiency in Microsoft Office applications.
Excellent communication and interpersonal skills.
Organized, detail-oriented, and thorough.
Strong analytical, problem-solving, and organizational skills.
Knowledge of basic accounting protocols.
Knowledge and understanding of internal controls.
Team player with a positive attitude.

Nice To Haves

Experience with Basware or Oracle Fusion.

Responsibilities

Ensure the validity and accuracy of vendor invoices and credit memos.
Verify payment requests have supporting documentation, accurate account coding, and required approval signatures.
Process invoices by matching them with purchase orders and receiving slips through the PO Resolution queue.
Ensure invoices are entered correctly and recorded on a timely basis.
Review and process invoices according to vendor payment terms and take advantage of purchase discounts.
Identify process improvements to increase payment accuracy and improve customer service.
Research vendor accounts and respond to vendor inquiries by phone, email, and other communication methods.
Verify vendor statements against the Accounts Payable open trial balance.
Resolve account discrepancies by investigating documentation and issuing stop-payment notices when necessary.
Assist with recordkeeping and filing of Accounts Payable documents.
Participate in ad-hoc accounts payable analysis as requested by management.
Respond to sensitive or difficult inquiries, resolve special situations, and respond to information requests from internal and external stakeholders.
Assist with month-end close by creating journal entries and reconciling general ledger accounts.
Respond to vendor and internal emails in the AP Mailbox.
Assist with vendor maintenance approvals and setup.