Accounts Payable Specialist

Specialty1 Partners • Houston, TX

2d • Onsite

About The Position

The Accounts Payable Specialist performs full-cycle accounts payable functions, including processing, verifying, and reconciling invoices and payments for vendors and service providers across the organization’s dental practices. The role supports day-to-day financial operations by collaborating with practice managers, the finance team, and procurement.

Responsibilities include processing invoices and payments accurately and promptly, maintaining vendor documentation, supporting audits and year-end procedures, and resolving discrepancies with vendors and internal teams. The position is based in person at 1800 West Loop S., Suite 2000, Houston, TX 77027, and reports to the Accounts Payable Supervisor. The role is non-exempt.

Requirements

• High school diploma or equivalent.
• At least 2 years of accounts payable experience, preferably in a healthcare or multi-entity environment.
• Proficiency in accounting systems such as NetSuite, QuickBooks, Sage Intacct, or SAP, and Microsoft Excel.
• Understanding of basic accounting principles and GAAP.
• High attention to detail, accuracy, and data integrity.
• Strong organizational and communication skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Ability to sit and stand for extended periods, reach overhead, lift and carry up to 25 pounds as needed, maintain attention to detail for extended periods, and operate standard office equipment.
• Ability to work flexible hours, including evenings or weekends, if required.

Nice To Haves

• Associate’s or bachelor’s degree in Accounting, Business, or Finance.
• Experience with AP automation tools such as Bill.com, MineralTree, or Stampli.

Responsibilities

• Review, code, and enter vendor invoices into the accounting system within 72 hours of receipt, including patient refunds and petty cash.
• Ensure that payments have appropriate authorization and supporting documentation.
• Record cash auto-debit disbursements weekly.
• Execute weekly payment runs via ACH, checks, credit cards, or virtual payments.
• Reconcile vendor statements and proactively resolve payment discrepancies or issues.
• Maintain organized vendor files and W-9 documentation.
• Support 1099 preparation and year-end closing procedures.
• Provide documentation for internal and external audit requests.
• Coordinate with procurement to validate purchase orders and contract terms.
• Adhere to internal controls and corporate accounting policies.
• Communicate with vendors and operations regarding payment status, billing discrepancies, and missing invoices.
• Maintain timely and accurate invoice processing and payments, and organized documentation for audits and compliance reviews.
• Proactively identify and resolve discrepancies or payment delays.
• Collaborate with internal teams across multiple locations and time zones.
• Comply with DSO financial policies, controls, and confidentiality requirements.
• Look for opportunities to improve accounts payable workflow and automation.

Benefits

• BCBS High Deductible and PPO medical insurance options
• VSP vision coverage
• Principal PPO dental insurance
• Complimentary life insurance policy
• Short-term and long-term disability
• Pet insurance coverage
• 401(k) plan
• HSA/FSA account access
• Identity theft protection
• Legal services package
• Hospital, accident, and critical care coverage
• Paid time off
• Diverse and inclusive work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED