Accounts Payable Specialist

Wittenbach Business Systems LLC•Glencoe, MD

6d•$22 - $31•Hybrid

About The Position

The Accounts Payable Specialist maintains accurate and timely financial transactions by receiving, verifying, and processing vendor invoices, resolving discrepancies, and ensuring payments are made by their deadlines. The role includes maintaining vendor records and relationships, keeping detailed financial records, complying with accounting standards and company policies, and supporting month-end and year-end closing processes. The position is primarily in an office setting. After a successful training period, usually 60 days, a hybrid schedule of two days working from home and three days in the office becomes available.

Requirements

High school diploma.
At least 3 years of accounts payable experience.
Attention to detail and ability to identify discrepancies.
Strong math skills.
Basic understanding of accounting principles and practices, including debits and credits.
Strong interpersonal and verbal communication skills.
Computer literacy, including spreadsheets and word processing such as Microsoft Excel.
High accuracy in data entry and financial calculations.

Nice To Haves

Associate's degree in accounting, finance, or a related field.

Responsibilities

Receive, verify, and process invoices for accuracy and completeness.
Match invoices with purchase orders and receiving reports, enter invoices into accounting systems, and identify and resolve discrepancies.
Prepare and process payments through methods such as checks and electronic funds transfers, meet payment deadlines, manage payment schedules, and pursue early-payment discounts.
Maintain accurate vendor records, respond to vendor inquiries, resolve payment issues, and build positive vendor relationships.
Reconcile vendor statements with company records and identify and resolve accounts payable discrepancies.
Maintain organized and accurate records of accounts payable transactions and file invoices as needed.
Ensure compliance with company policies, accounting standards, and relevant tax regulations.
Assist with month-end and year-end closing processes.
Generate accounts payable activity reports as needed and provide documentation for audits.

Benefits

Medical, dental, and vision coverage.
Identity theft protection and voluntary life insurance.
Paid time off, starting at up to 120 hours after 30 days of employment, and paid holidays, including the employee's birthday.
Employee Assistance Program and Employee Assistance Fund.
401(k) retirement plan with employer match.
Flexible Spending Accounts and Health Savings Accounts.
Employer-paid life insurance, short-term disability, and long-term disability.
Paid training opportunities and an Education Assistance Program.
Referral bonus of up to $5,000 for referring new employees.
Eligible for overtime pay in accordance with Department of Labor regulations.
Hybrid work schedule after a successful training period, usually 60 days: two days from home and three days in the office.