Accounts Payable Specialist

NORLEE INVESTMENTS LLC • Jacksonville, FL

40d

About The Position

The Accounts Payable Specialist plays a critical role in managing and processing the financial obligations of our construction company, ensuring all vendor invoices and payments are handled accurately and timely. This position is responsible for maintaining the integrity of accounts payable records, reconciling accounts, and supporting the general ledger to provide clear financial reporting. The specialist will collaborate closely with internal departments and external vendors to resolve discrepancies and ensure compliance with company policies and regulatory requirements. By efficiently managing invoice processing and payment schedules, this role helps maintain strong vendor relationships and supports the overall financial health of the organization. The successful candidate will contribute to streamlining accounts payable processes and meeting strict deadlines in a fast-paced construction environment.

Requirements

• High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of experience in accounts payable or a similar accounting role.
• Proficiency with accounting software, specifically JD Edwards or equivalent ERP systems.
• Strong knowledge of accounts payable processes, general ledger, and journal entries.
• Demonstrated ability to meet deadlines and manage multiple priorities in a fast-paced environment.
• Account reconciliation, processing invoices, and managing accounts payable are essential for ensuring accurate and timely financial transactions on a daily basis.
• Proficiency in accounting software like JD Edwards enables the specialist to efficiently enter data, generate journal entries, and maintain the general ledger with precision.
• Strong organizational skills and the ability to meet deadlines are critical to managing the high volume of invoices and payments typical in the construction industry.
• Microsoft Office Word is used regularly to prepare reports, correspondence, and documentation that support financial operations and audits.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• Experience working in the construction industry or a related field.
• Advanced skills in Microsoft Office, particularly Excel and Word.
• Familiarity with process improvement methodologies and automation tools in accounts payable.
• Certification such as Certified Accounts Payable Professional (CAPP) or similar credentials.
• Advanced Excel capabilities and knowledge of process improvements, enhance the specialist’s ability to streamline workflows and contribute to continuous operational excellence.

Responsibilities

• Process and verify invoices, purchase orders, and expense reports for accuracy and compliance with company policies.
• Reconcile accounts payable transactions and resolve discrepancies in a timely manner.
• Maintain accurate records of all accounts payable activities and update the general ledger accordingly.
• Utilize accounting software, including JD Edwards, to enter journal entries and manage payment schedules.
• Collaborate with vendors and internal departments to address payment inquiries and resolve issues.
• Ensure all payments are processed within established deadlines to maintain positive vendor relationships.
• Prepare reports related to accounts payable status and assist with month-end and year-end closing activities.
• Support audit processes by providing necessary documentation and explanations related to accounts payable.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree