Accounts Payable Specialist
About The Position
The Accounts Payable Specialist supports accurate and timely invoice and payment processing in a high-volume finance environment. The role focuses on clearing accounts payable reconciliation backlogs, maintaining accurate vendor records, supporting month-end accounting activities, and contributing to AP process improvements. The specialist collaborates with accounting and finance colleagues and helps maintain the integrity of financial data. This is a two-month contract position based in Bethesda, Maryland, with potential extension based on performance and business needs. It has a hybrid arrangement that typically includes approximately two office days per week, with flexibility available. The schedule is Monday through Friday, 8:30 AM to 5:30 PM. The position is part of a collaborative finance team of approximately 12 professionals at a nonprofit organization.
Requirements
- Bachelor's degree in Accounting.
- At least 2 years of Accounts Payable and/or Accounts Receivable experience.
- Experience assisting with reconciliations and invoice processing in a high-volume environment.
- Experience working in an accounting or finance environment.
- Proficiency in Microsoft Excel, including pivot tables, basic formulas and functions, and data organization and analysis.
- Strong attention to detail and commitment to accuracy in financial transactions.
- Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
- Strong work ethic and willingness to learn and contribute to team goals.
- Ability to work with multiple screens and systems simultaneously.
- Experience with accounting or ERP systems such as JAMIS, Deltek, or similar platforms.
Nice To Haves
- Experience with JAMIS, Deltek, or other accounting/ERP systems.
- Experience assisting with reconciliations and invoice processing in a high-volume environment beyond the minimum requirements.
- Experience supporting finance or accounting teams within nonprofit organizations.
- Experience supporting finance or accounting teams within government contracting environments.
- Experience supporting finance or accounting teams within research organizations.
- Strong interpersonal skills and ability to collaborate effectively with a multidisciplinary finance team.
- Initiative in identifying process improvements within accounts payable or related functions.
Responsibilities
- Process and enter invoices accurately into the accounting system in a high-volume environment.
- Assist with clearing accounts payable reconciliation backlogs and streamlining AP processes.
- Review financial transactions for completeness and accuracy, including documentation and coding.
- Reconcile vendor statements, identify discrepancies, and follow up to resolve issues.
- Research and resolve invoice, payment, and account issues with internal stakeholders and vendors.
- Maintain accurate vendor records and supporting documentation in accordance with organizational policies.
- Support month-end accounting activities, including reconciliations and preparation of AP-related reports as needed.
- Collaborate with accounting and finance team members to complete accounts payable processes on time.
- Work with multiple screens and systems simultaneously to manage invoices, reconciliations, and vendor data.
- Perform other accounting and administrative duties as assigned.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical illness, accident, and hospital coverage
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available
- Voluntary life insurance and AD&D coverage for employees and dependents
- Short- and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time off/leave, including PTO, vacation, or sick leave, if eligible
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What This Job Offers
Career Level
Mid Level
