Accounts Payable Specialist

Staffing Fish • Gilbert, AZ

24d • Onsite

About The Position

The Accounts Payable Specialist will own full-cycle accounts payable for an established commercial general contractor specializing in tenant improvement and ground-up construction. The company is in a growth phase and is rebuilding its accounting team under a new controller. This role processes and codes a high volume of project and vendor invoices in Sage 300 across a large portfolio of active jobs. The position is on-site in the Phoenix metro area and follows a Monday–Friday, 7:30 AM–3:30 PM schedule. Candidates must currently live in the Greater Phoenix, Arizona area to be considered.

Requirements

• At least 3 years of hands-on full-cycle accounts payable experience.
• Experience with Sage 300 and Microsoft Excel.
• At least 2 years of experience in commercial construction or a related project-driven industry, such as general contracting, specialty trades, homebuilding, or civil construction.
• Strong attention to detail and a track record of identifying coding errors before they reach the general ledger.
• Construction job cost coding experience.
• Experience supporting project managers or a controller.
• Account reconciliation experience.
• Ability to work in a fast-paced environment with shifting priorities and multiple active projects.
• Strong communication and organizational skills; self-starter who works well independently.
• Must currently live in the Greater Phoenix, Arizona area.

Nice To Haves

• HH2 experience.
• Experience with AP automation or document management software.

Responsibilities

• Own the full-cycle accounts payable process, including receiving, reviewing, coding, entering, and processing vendor and project invoices.
• Code invoices to the appropriate job cost categories, cost codes, and general ledger accounts in Sage 300.
• Verify approvals, purchase orders, and supporting documentation before processing invoices.
• Research and resolve invoice discrepancies, pricing issues, and vendor inquiries.
• Maintain accurate vendor records and compliance documentation.
• Prepare and process payment runs, including checks, ACH, and wires.
• Perform account and subledger-to-general-ledger reconciliations.
• Support month-end close with accruals, aging, and accounts payable reporting.
• Provide documentation support for audits.
• Work with project managers and vendors in a fast-paced environment with shifting priorities across multiple active projects.

Benefits

• Annual bonus.
• Two weeks of PTO.
• Paid holidays.
• 40 hours of sick time.
• Aetna PPO medical insurance with a choice of two plans; employee cost as low as $8.70 per week.
• HRA: employee is responsible for the first $1,000 of the deductible, with up to $4,500 reimbursed afterward.
• Dental and vision coverage for about $6 per week combined.
• 401(k) with up to 4% company match.
• Company cell phone or $40 per month stipend.
• Short-term and long-term disability coverage plus accident coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed