Accounts Payable Specialist

The Arc Ontario•Town of Canandaigua, NY

14d•$19 - $21•Onsite

About The Position

The Accounts Payable Specialist supports The Arc Ontario’s Finance Department by maintaining the agency’s accounts payable system and performing clerical and bookkeeping duties requiring accuracy, confidentiality, and strong organizational skills. The role reviews requisitions, processes disbursements, posts and prints weekly checks, tracks electronic payments, manages vendor invoices, resolves discrepancies, maintains tax data for annual reporting, verifies petty cash, and keeps complete documentation and procedural instructions up to date. The specialist also helps identify process improvements and supports timely financial reporting. The position is based in Canandaigua, New York, and follows a Monday-through-Friday schedule from 8:00 a.m. to 4:00 p.m. The Arc Ontario describes its work environment as flexible and fun and is committed to an inclusive and diverse workplace.

Requirements

Associate degree in Accounting or Business Administration and more than one year of accounting and office experience, or an equivalent combination of education and experience.
Strong organizational skills, attention to detail, and ability to multitask.
Excellent time-management skills and ability to work in a fast-paced environment with strict weekly, monthly, and year-end schedules.
Computer proficiency, including Microsoft Office, Excel at an intermediate level, and Word.

Nice To Haves

Experience using GP Dynamics accounting software.

Responsibilities

Review incoming requisitions for appropriate approvals and supporting documentation; create vouchers and assign expense account distributions before submitting them to the Financial Analyst for approval.
Follow accounts payable procedures.
Open bills daily and match incoming invoices to purchase orders and requisitions.
Maintain the agency’s accounts payable system.
Process disbursements, post and print weekly checks, and track electronic payments.
Manage vendor invoices and resolve discrepancies.
Maintain tax data for annual reporting and verify petty cash.
Maintain complete documentation and keep procedural instructions up to date.
Identify process improvements and support timely financial reporting.