Accounts Payable Specialist

Aston Carter•Rockford, IL

6d•$18 - $24•Onsite

About The Position

The Accounts Payable Specialist manages the full invoice-to-payment cycle, including three-way match invoice processing, authorization routing, and monitoring unvouchered receipts to resolve discrepancies accurately and efficiently. The role communicates with warehouses, buyers, and vendors and collaborates with a global accounting team. Additional work includes handling returns, shipments, debits, vendor maintenance, and account reconciliations to support accurate financial records. The position processes vendor invoices using AP automation tools, validates invoice accuracy, assigns correct general ledger codes, and ensures compliance with company policies and payment terms. It also reconciles vendor statements, maintains vendor relationships, investigates invoice and receipt discrepancies, documents transactions and communications, and ensures accounts payable activities comply with company policies and accounting standards.

Requirements

Six months to two years of experience in an accounting-related role.
ERP experience; manufacturing experience is specified.
Six months to two years of experience using Microsoft Excel for job duties.
Ability to perform basic Excel functions, including filters, sorting, and VLOOKUPs.
High school diploma or GED.

Nice To Haves

Familiarity with international business or foreign currency.
AP automation experience.
College education.
Attention to detail, critical thinking, multitasking, and the ability to handle high volumes.
Willingness to learn, organize and prioritize work, and work independently.
Comfort asking questions, quick learning, problem-solving, and strong communication.

Responsibilities

Process vendor invoices end to end using AP automation tools, validating accuracy, coding invoices to the correct general ledger accounts, and following company policies and payment terms.
Route invoices for authorization and conduct three-way match processing.
Monitor unvouchered receipts and investigate and resolve discrepancies with relevant internal and external parties.
Review and reconcile vendor statements monthly, resolve discrepancies promptly, and maintain accurate vendor account records.
Communicate with buyers, warehouses, vendors, and global team members to keep accounts current and resolve invoice, return, or payment issues.
Process and track returns, shipments, and debit memos.
Maintain vendor records and perform account reconciliations.
Document accounts payable transactions and communications for audit and reference purposes.
Ensure accounts payable activities comply with company policies and accounting standards.