Accounts Payable Specialist
About The Position
The Accounts Payable Specialist coordinates, tracks, and assists with accounts payable and cash outflow processes in accordance with company policies. The role supports payments for inventory purchases, operating expenses, and travel reimbursements, and partners with Supply Chain on payment terms and prepayments as needed. It also supports monthly closing, reconciliations, reporting, and audits, provides backup to other Finance Team members, responds to payment and expense inquiries, and performs other duties that support the finance department and business operations. This position is part of the Finance team and requires working onsite. The employee regularly talks and listens and regularly stands, walks, crouches, bends, uses hands to finger, handle, or feel, and reaches with hands and arms. The work environment may occasionally involve moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, outdoor weather, electrical-shock risk, and vibration. Office and travel settings have moderate noise levels; machine or product demonstrations and customer visits can be loud.
Requirements
- AA degree with an accounting concentration, at least 2–3 years of related experience, or an equivalent combination of education and experience.
- Experience with modern accounting tools and processes, such as ERP systems, electronic invoice management tools, and Excel.
- Ability to partner effectively with other departments in support of A/P processes and business needs.
- Ability to work in a fast-paced environment, handle multiple interruptions, and prioritize workflow.
- Ability to work onsite in support of the Finance team and business needs.
- Proficiency in Microsoft Office products, particularly Excel.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines.
- Analytical and problem-solving skills.
Responsibilities
- Assist with coordinating cash-outflow payments for inventory purchases, operating expenses, and travel reimbursements.
- Support Supply Chain in establishing payment terms and prepayments for inventory purchases.
- Help track the timing of cash outflows based on forecasted cash balances.
- Provide backup support to other Finance Team members.
- Match invoices to purchase orders.
- Prepare payments and process recurring payable check runs, wire transfers, and ACH transactions.
- Assist with travel and expense reporting, including employee reimbursements and company credit card statements.
- Maintain and update 1099 forms and vendor documentation.
- File accounting documents in appropriate locations.
- Respond to internal and external inquiries regarding expense and payment status.
- Support monthly closing procedures and prepare accounts payable accruals.
- Assist with reconciling A/P subledgers, prepaid expenses, and clearing accounts.
- Support audit requirements and other Finance Team tasks as needed.
- Demonstrate professionalism, teamwork, attendance, and punctuality, and work extra hours as required.
- Perform other duties as assigned to support the finance department.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
