Accounts Payable Specialist

EXCLUSIVE JETS LLC•Raleigh, NC

10d•Onsite

About The Position

The Accounts Payable Specialist maintains accurate and complete vendor account information and enters accounts payable invoices to support accurate general ledger reporting and vendor history. The role processes shared AP inbox items, communicates with vendors to reconcile accounts and statements, supports month-end close, researches AP accounting matters, and prepares tax-related documentation for tax and audit compliance. This is a full-time, on-site position based in the Raleigh office, Monday through Friday. The work is primarily in a professional office environment with moderate noise. Occasional travel to other company locations, customer sites, or business events may be required, as may flexibility in work hours based on business needs. The role requires an associate degree in accounting or equivalent experience. The preferred candidate has at least three years of relevant practical bookkeeping experience and experience with accounting software. Candidates must be authorized to work in the United States, provide two forms of federal identification, and successfully complete a comprehensive background check.

Requirements

Associate degree in accounting or equivalent experience.
Must be authorized to work lawfully in the United States and provide two forms of Federal Identification.
Must successfully complete a comprehensive pre-employment background check, including verification of previous employment, education, criminal history, and other relevant information.
Ability to work independently with minimal supervision.
Detail oriented and a strong team player.
Excel skills including sorting, filtering, basic formulas, SUMIF, VLOOKUP, and pivot tables.
Ability to communicate effectively and collaborate with employees at all levels.
Ability to handle and prioritize multiple projects and changing priorities in a fast-paced environment.
Positive attitude and desire to contribute as an essential team member.
Willingness to occasionally work outside regular business hours to meet deadlines.
Self-starter with strong motivation and initiative.
Strong interpersonal, oral, and written communication skills.
Accountability and ability to have difficult conversations.
Ability to problem-solve under pressure.
Ability to communicate clearly through phone, email, and personal correspondence.
Proficient knowledge of Microsoft Office suites.
Proficient critical-thinking and presentation skills.
Basic understanding of computer applications and data entry.
Ability to multitask, prioritize, and manage time effectively.

Nice To Haves

Minimum of 3 years of relevant practical bookkeeping experience.
Experience with accounting software, preferably an online version.

Responsibilities

Communicate with vendors to reconcile accounts and periodic statements, using appropriate written and verbal communication.
Review and process items in the shared accounts payable email account as part of daily operations.
Enter accounts payable invoices into one or more software applications, ensuring accurate data entry.
Update the manager about significant vendor events or disputes.
Support month-end close by ensuring current-period transactions are accurately recorded by the deadline.
Research technical accounting matters related to accounts payable transactions and vendor history.
Compile and prepare tax-related documentation as needed to support tax and audit compliance.
Perform other duties as assigned.