Accounts Payable Specialist

Hypertec Group•Montreal, QC

87d•Hybrid

About The Position

Hypertec is seeking an Accounting Payables Specialist to join our Finance & Accounting team in Montreal. The role involves processing high-volume vendor, subcontractor, and supplier invoices, performing two-way matching, reviewing invoices for proper coding and approvals, and allocating costs. The specialist will also investigate and resolve invoice discrepancies, maintain vendor records, reconcile vendor statements, and assist with month-end and year-end closing activities. Additionally, the role supports audits, ensures compliance with company policies and tax regulations, and identifies opportunities for AP process improvement.

Requirements

Diploma or degree in Accounting, Finance, Business Administration, or related field.
Minimum 3 years of Accounts Payable experience, preferably in construction or a project-based environment.
Experience processing high-volume invoices.
Experience with SAP Business One and SAP Invoice required.
Knowledge of purchase orders, project costing, job costing, and Canadian sales taxes (GST/HST/QST).
Knowledge of construction payment processes, including progress billings, holdbacks, and approval workflows.
Proficiency with Microsoft Office applications, especially Excel, for reporting and reconciliations.
Strong attention to detail, organization, communication, and problem-solving skills.
Ability to manage multiple priorities and meet deadlines.

Responsibilities

Process high-volume vendor, subcontractor, and supplier invoices accurately and efficiently.
Perform two-way matching by verifying invoices against approved purchase orders.
Review invoices for proper coding, approvals, and supporting documentation.
Allocate costs to appropriate projects, cost codes, and general ledger accounts.
Investigate and resolve invoice discrepancies with Project Managers, Purchasing, and vendors.
Maintain vendor records and respond to vendor inquiries.
Reconcile vendor statements and resolve outstanding balances.
Assist with month-end and year-end closing activities, including reconciliations and reporting.
Support audits by providing accurate documentation.
Ensure compliance with company policies, internal controls, and applicable tax regulations (GST/HST/QST).
Identify opportunities to improve AP processes and efficiency.