Accounts Payable Specialist
About The Position
RideNow Group is seeking an Accounts Payable Specialist to support its growing dealership operations and maintain the financial backbone of its network. The role supports accurate financial records, cash-flow management, vendor relationships, and core disbursement activities, while contributing to accounts payable consolidation, automation, and AI-assisted workflows. It regularly interacts with the retail dealership network and teams including Accounting, Treasury, IT, HR, and Legal, as well as internal and external auditors. The position handles daily banking transactions, vendor invoice review and entry, payment preparation and disbursement, dealership accounting tasks, reconciliations, reporting, compliance documentation, and support for financial close and audits. It also contributes to process improvements and special projects assigned by the Regional Controller. The role is based in a hybrid office in Chandler, Arizona, with in-office work Monday through Thursday and remote work on Friday. The environment includes a corporate office and powersports dealership, which may involve ambient machinery noise, engine revving, and retail activity. The job requires standard full-time business hours and flexibility for additional hours around mid-month and month-end close.
Requirements
- At least 4 years of progressive accounts payable and accounts receivable experience.
- At least 2 years of dealership accounting experience; automotive or powersports experience is preferred.
- High school diploma required.
- Familiarity with dealership management systems such as EVO or similar, document management, data-entry platforms, and standard clerical systems.
- Proficiency with Microsoft Office applications, including Excel.
- Strong written and verbal communication skills, precision, and attention to detail.
- Flexibility to work additional hours as needed for mid-month and month-end financial closings.
Nice To Haves
- Three or more years of retail experience and knowledge of accounts payable workflows and tax compliance, such as 1099 reporting.
- Experience with ERP systems and accounting software.
- Experience with banking operations, ERP integrations, and reconciliation automation.
- Title work experience.
- Experience with Sage Intacct, FloQast, or other large ERP systems.
- An associate or bachelor's degree in accounting or finance, relevant coursework, or equivalent hands-on experience.
Responsibilities
- Post daily bank transactions, enter vendor invoices, and prepare accounts payable checks.
- Review, verify, and process invoices for accuracy and authorization; match them with purchase orders and supporting documents, resolve discrepancies, and enter data into the accounting system.
- Prepare and process ACH payments, wire transfers, and checks; monitor payment schedules and respond to vendor and internal payment inquiries.
- Bill sales deals, input new inventory into the EVO system, process OEM dealer transfers, and handle intercompany reconciliations.
- Identify and implement accounts payable process improvements, including consolidation, cost reduction, streamlined productivity, and use of AP automation tools.
- Stay current on accounts payable industry trends and technologies.
- Process F&I product cancellations and warranty refunds, and reconcile monthly OEM parts statements with store support teams.
- Serve as the primary vendor desk contact for payment and account-status matters; collaborate with dealerships to resolve invoice disputes and maintain positive relationships.
- Assist with general ledger reconciliations and month-end close processes.
- Reconcile vendor statements and resolve outstanding balances or discrepancies.
- Assist with month-, quarter-, and year-end closing by reconciling accounts payable accounts and identifying unrecorded liabilities.
- Generate and maintain accounts payable aging reports, payment activity summaries, and other financial documents.
- Maintain accurate records of invoices, payments, and related correspondence; comply with company policies, financial regulations, and tax requirements, including 1099 reporting.
- Support internal and external audits by providing documentation and information.
- Support financial projects and operational requests assigned by the Regional Controller, and perform other duties as assigned.
Benefits
- Medical, dental, vision, pharmacy, and telemedicine coverage.
- HSA with company match and FSA plans.
- Wellness stipend options.
- 401(k) retirement savings.
- Company-paid life and AD&D insurance, short- and long-term disability, and supplemental insurance options.
- Flexible hybrid schedule, with Monday–Thursday in the Chandler store support office and Friday remote.
- Generous PTO accrual, floating holidays, and paid company holidays.
- Employee discounts on powersports vehicles, gear, parts, and accessories.
- Fully stocked office kitchen and beverage bar.
- Professional development assistance.
- Employee assistance program (EAP).
- Pet Discount Plan.
- Team-building events and employee recognition programs.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
