Accounts Payable Specialist

Safelite•Columbus, OH

20d•Hybrid

About The Position

This position assists in overseeing and managing the accounts payable function, including vendor maintenance approvals and setup. The role supports accurate, timely invoice processing and payment, vendor account resolution, accounts payable recordkeeping, and month-end close activities. The position is primarily performed at the Safelite Home Office in Columbus, Ohio, with at least four days per week required in the office; changes to the arrangement are subject to managerial approval and business needs.

Requirements

High school diploma required.
1–3 years of experience required.
Proficiency in Microsoft Office applications.
Excellent communication and interpersonal skills.
Organized, detail-oriented, and thorough.
Strong analytical, problem-solving, and organizational skills.
Knowledge of basic accounting protocols.
Knowledge and understanding of internal controls.
Team player with a positive attitude.

Nice To Haves

Experience with Basware or Oracle Fusion.

Responsibilities

Ensure the validity and accuracy of vendor invoices and credit memos.
Ensure payment requests include appropriate supporting documentation, accurate account coding, and required approval signatures.
Process invoices by matching them with purchase orders and receiving slips through the PO Resolution queue.
Ensure invoices are entered correctly and recorded on time.
Review and process invoices according to vendor payment terms, taking advantage of available purchase discounts.
Identify process improvements to increase payment accuracy and improve customer service.
Research vendor accounts and respond to vendor inquiries by phone, email, and other communication methods.
Verify vendor statements against the Accounts Payable open trial balance.
Resolve account discrepancies by investigating documentation and issuing stop-payment notices when necessary.
Assist with recordkeeping and filing of Accounts Payable documents.
Participate in ad hoc accounts payable analysis as requested by management.
Handle sensitive or difficult inquiries, resolve special situations, and respond to information requests from internal and external stakeholders.
Assist with month-end close by creating journal entries and reconciling general ledger accounts.
Respond to vendor and internal emails in the AP Mailbox.
Assist with vendor maintenance approvals and setup.