Accounts Payable Specialist
About The Position
The Accounts Payable Specialist performs full-cycle accounts payable functions, including processing, verifying, and reconciling invoices and payments for vendors and service providers across the organization’s dental practices. The role supports day-to-day financial operations by collaborating with practice managers, finance, procurement, vendors, and operations. The position is based in person at 1800 West Loop S., Suite 2000, Houston, TX 77027, and reports to the Accounts Payable Supervisor. It is classified as non-exempt. The role helps ensure timely and compliant vendor payments, sound financial controls, regulatory compliance, strong vendor relationships, and reliable financial operations across supported practices.
Requirements
- High school diploma or equivalent.
- At least 2 years of accounts payable experience, preferably in a healthcare or multi-entity environment.
- Proficiency with accounting systems such as NetSuite, QuickBooks, Sage Intacct, or SAP, and Microsoft Excel.
- Understanding of basic accounting principles and GAAP.
- High attention to detail, accuracy, and data integrity.
- Strong organizational and communication skills.
- Ability to manage multiple priorities in a deadline-driven environment.
- Ability to sit and stand for extended periods, reach overhead as needed, lift and carry up to 25 pounds as needed, maintain attention to detail for extended periods, and operate standard office equipment.
- Ability to work in a fast-paced environment and flexible hours, including evenings or weekends, if required.
Nice To Haves
- Associate’s or bachelor’s degree in Accounting, Business, or Finance.
- Experience with accounts payable automation tools such as Bill.com, MineralTree, or Stampli.
Responsibilities
- Review, code, and enter vendor invoices, patient refunds, and petty cash items into the accounting system within 72 hours of receipt.
- Ensure payments have appropriate authorization and supporting documentation.
- Record cash auto-debit disbursements weekly.
- Execute weekly payment runs via ACH, checks, credit cards, or virtual payments.
- Reconcile vendor statements and proactively resolve payment discrepancies and other issues.
- Maintain organized vendor files and W-9 documentation.
- Support 1099 preparation and year-end closing procedures.
- Provide documentation for internal and external audit requests.
- Coordinate with procurement to validate purchase orders and contract terms.
- Adhere to internal controls and corporate accounting policies.
- Communicate with vendors and operations about payment status, billing discrepancies, and missing invoices.
- Maintain organized documentation for audits and compliance reviews.
- Collaborate with internal teams across multiple locations and time zones.
- Protect confidentiality and comply with DSO financial policies and controls.
- Identify opportunities to improve accounts payable workflows and automation.
Benefits
- BCBS High Deductible and PPO medical insurance options
- VSP vision coverage
- Principal PPO dental insurance
- Complimentary life insurance policy
- Short-term and long-term disability
- Pet insurance coverage
- 401(k) plan
- HSA/FSA account access
- Identity theft protection
- Legal services package
- Hospital, accident, and critical care coverage
- Paid time off
- Diverse and inclusive work environment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
