Accounts Payable Specialist

Del-Air Heating & Air Con•Orlando, FL

27d

About The Position

Under limited supervision, the accounts payable specialist performs accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. Also, this position will support the accounts payable team with training, questions, and problem solving.

Requirements

A bachelor’s degree or certification in a relevant field (Accounting, Finance or Business Administration). Any combination of education, training and experience that demonstrates the ability to perform the duties of the position may be considered.
Minimum of 3-5 years of experience in accounts payable or general accounting & procedures.
Adequate knowledge of accounting software (Sage Intacct, Service Titan, RAMP)
Adequate knowledge in data entry and management
Computer literate with expert knowledge in MS Office Suite – Word, Excel, PowerPoint; working knowledge of all office equipment
Ability to multi-task & support high volume of day-to-day activities
Ability to thrive in a team environment
Strong customer service skills (both oral and written)
Strong organizational, time management and communication skills
Eligible to legally work in the United States
Be at least 18 years of age
Successfully complete a background check and drug screen

Nice To Haves

AP experience in the Construction / HVAC Field preferred.
Pursuing additional education in a relevant field: accounting, finance, or business administration, preferred.

Responsibilities

Assemble, review, and verify invoices and check requests
Review payments to ensure correct coding and authorization as well as sufficient documentation
Flag and clarify any unusual or questionable invoice items or prices
Sort, code, and match invoices
Enter and upload invoices into system
Track expenses and process expense reports
Prepare payment disbursements and maintain vendors files
Post transaction to journals, ledgers, and other records
Reconcile accounts payable transactions
Monitor accounts to ensure payments are up to date
Research and resolve invoice discrepancies and issues
Correspond with vendors and respond to inquires
Provide supporting documentation for audits
Maintain accurate historical records
Maintain confidentiality of organizational information
Prepare and process electronic transfers and payments
Prepare and preform check runs
Prepare analysis of accounts and monthly reports
Responsible for maintaining a safe workplace and ensuring that safety is the highest priority in the workplace
Responsible for special projects as requested by management and other duties/ responsibilities as assigned to meet the ongoing needs of the organization
Ensure compliance with all Del-Air policies and procedures