Accounts Payable Specialist

Empath Health•Palm Harbor, FL

12d•Onsite

About The Position

Empath Health is seeking a detail-oriented Accounts Payable Specialist for its Finance team. The role is responsible for accurate and timely data entry and payment of approved invoices and check requests for Suncoast Caring Community, Inc., and its constituent entities, as well as preparing certain regulatory compliance records related to Accounts Payable. The position is fully on-site in Palm Harbor. The specialist verifies that invoices and check requests have appropriate approvals and general ledger coding, routes incomplete items for correction, and follows up when returned items have not been resubmitted within a week. The role vouchers approved invoices and check requests, verifies payment terms, submits batches for review and posting, and prepares claims batches for Accounting Team Specialists. It also involves researching potential duplicate payments, communicating with vendors about discrepancies, and maintaining records for regulatory requirements such as IRS Form 1099 and Unclaimed Property.

Requirements

High school diploma or GED.
At least one year of direct processing experience in a computerized, high-volume accounts payable department.
Basic understanding of period-end accruals and three-way matching of payables and purchasing documents.
Basic understanding of IRS Form W-9 and 1099 reporting requirements.
Microsoft Excel experience.
Flexibility, ability to work independently, prioritization, organizational skills, adaptability, and dependability.

Nice To Haves

Two or more years of experience in a computerized, high-volume accounts payable department.
Additional Microsoft Office experience.
Experience with the Dynamics GP (Great Plains) Accounts Payable module.
Knowledge of Unclaimed Property regulations.

Responsibilities

Verify invoices and check requests have appropriate approvals and general ledger coding for the relevant department.
Route documents lacking proper approval or coding to the appropriate person in the submitting department, and follow up if they are not returned for processing within a week.
Voucher approved and coded invoices and check requests promptly in the accounts payable system.
Ensure payment terms entered in the accounts payable system support timely payment according to vendor terms.
Submit vouchered invoice and check-request batches to the Accounts Payable Manager for review and posting in time for the appropriate check run.
Prepare batches for vouchering claims for Accounting Team Specialists.
Research invoices and use appropriate invoice numbering formats to reduce duplicate vendor payments.
Communicate directly with vendors regarding invoice discrepancies or concerns.
Prepare and maintain records needed for regulatory compliance, including IRS Form 1099 and Unclaimed Property.