Accounts Payable Specialist

Associa • San Ramon, CA

7d • $24 - $26 • Hybrid

About The Position

Common Interest Management Services (CIMS), an Associa company, is hiring a full-time Accounts Payable Specialist for its San Ramon office. This hybrid position works from the office two days per week and remotely three days per week, Monday through Friday, from 8:00 AM to 4:30 PM. The hourly pay range is $24.00–$26.00, depending on relevant experience and qualifications.

The role reviews invoices and supporting documentation, processes vendor invoices and electronic payments, maintains vendor records, and responds to accounts payable inquiries. The specialist works with Community Association Managers and accounting colleagues to resolve invoice and payment issues, monitors operating cash balances before releasing payments, and maintains organized electronic records while assisting with other accounting duties as assigned.

Requirements

• High school diploma or GED and three years of experience.
• Previous accounting experience, including hands-on accounts payable responsibilities.
• Strong attention to detail and a consistent commitment to accuracy.
• Ability to organize and prioritize work for multiple entities while meeting recurring deadlines.
• Professional written and verbal communication skills and a service-oriented approach.
• Sound judgment, problem-solving skills, and the ability to escalate questions when appropriate.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to work independently while contributing to a collaborative accounting team.
• Strong organizational and communication skills, both verbal and written.
• Ability to manage changing priorities in a deadline-driven environment.
• Dependable and professional approach, ownership of work, and a positive contribution to a collaborative environment.

Nice To Haves

• Experience with electronic accounts payable systems is preferred.
• Experience with an HOA or property management company is a plus but not required.

Responsibilities

• Review invoices for accuracy, coding, approvals, and required supporting documentation.
• Process vendor invoices and payments accurately and on schedule through electronic accounts payable systems, including ACH and EFT transactions.
• Maintain accurate vendor records and respond promptly and professionally to vendor, board member, and internal inquiries.
• Partner with Community Association Managers to research and resolve invoice, payment, and accounts payable issues.
• Monitor operating cash balances before releasing payments and promptly notify the appropriate Community Association Manager of potential cash-flow concerns.
• Maintain complete and organized electronic accounts payable records and assist with other accounting duties as assigned.
• Manage invoice processing, electronic payments, vendor records, and accounts payable inquiries.
• Collaborate effectively with community managers, vendors, and accounting colleagues.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) plan with a match
• Vacation pay
• Sick pay
• Holiday pay
• Company events and virtual team-building activities organized by a Social Committee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED