Accounts Payable Specialist

Aston Carter•Appleton, WI

12d•$23 - $27•Hybrid

About The Position

The Accounts Payable Specialist will support the Freight team while playing a key role in supporting a transportation and logistics organizations invoice audit and network optimization initiatives. In this position, you manually review carrier and courier invoices, validate charges against contracted pricing and shipment data, and identify billing discrepancies before payment is released. You use strong Excel skills and a deep understanding of transportation-related costs to ensure accurate billing, document audit findings, and help standardize and improve the invoice review process.

Requirements

Previous experience in freight audit, transportation billing, logistics, supply chain, accounts payable, invoice reconciliation, or a closely related area.
Strong proficiency in Microsoft Excel, including filtering, sorting, using formulas, and working with large data sets.
Ability to accurately compare information across invoices, contracts, rate sheets, and transactional records.
Strong analytical and problem-solving skills for identifying issues and determining appropriate resolutions.
Exceptional attention to detail and a strong commitment to accuracy in financial and operational data.
Ability to identify patterns, discrepancies, and unsupported charges within high volumes of invoices.
Strong organizational skills with the ability to manage a high volume of invoices and competing priorities effectively.
Clear written and verbal communication skills for documenting findings and collaborating with internal and external stakeholders.
Ability to work independently while effectively collaborating with cross-functional teams.
Ability to work on-site in Green Bay and travel to Appleton for initial training.

Nice To Haves

Experience reviewing freight invoices or working within freight payment operations.
Familiarity with trucking, courier, final-mile, less-than-truckload (LTL), or dedicated transportation operations.
Understanding of transportation rate structures, including fuel surcharges, accessorial charges, stop charges, hourly billing, and equipment-related pricing.
Intermediate Excel skills, such as building and using PivotTables and applying XLOOKUP or VLOOKUP functions.
Experience working with transportation management systems, ERP platforms, billing systems, or accounts payable systems.
Previous experience documenting processes or supporting workflow improvement and standardization initiatives.
Background in invoicing, invoice processing, data entry, Excel data entry, accounts payable, freight billing, and freight cost analysis.
Exposure to 3PL environments and transportation, logistics, and freight bill management.

Responsibilities

Review and audit freight, trucking, courier, and transportation invoices to ensure accuracy and compliance with agreed-upon terms.
Validate invoiced charges against carrier contracts, rate agreements, shipment records, and internal transactional data.
Confirm that the appropriate carrier, service level, and equipment size were used for each shipment based on operational and contractual requirements.
Review base rates, hourly charges, fuel surcharges, accessorial fees, stop charges, and other transportation-related costs to verify correctness.
Identify discrepancies such as incorrect rates, duplicate invoices, unsupported charges, inaccurate surcharges, and billing outside of contracted terms.
Compare invoice information against internal system data and Excel-based reports to detect inconsistencies and errors.
Maintain accurate audit logs and document the status, root cause, and resolution of identified discrepancies.
Categorize invoice exceptions and escalate recurring or complex issues to the appropriate internal teams for further investigation.
Partner with transportation, finance, operations, and carrier contacts to research and resolve billing questions and disputes.
Prepare clear summaries and supporting documentation related to audit findings for use in reporting and decision-making.
Document current audit procedures and observations to support future process improvements, standardization, and automation of the invoice review process.
Assist with additional freight analysis and transportation-related projects as needed to support broader logistics and cost-optimization efforts.