Accounts Payable Specialist

SouthPoint Financial Credit Union•Sleepy Eye, MN

7d•Onsite

About The Position

The Accounts Payable Specialist serves on SouthPoint Financial Credit Union’s administrative team and supports its vision of “Empowering People to Enhance Lives” and its core values. The role manages digital invoice approval and payment workflows in accordance with GAAP, processes fixed assets and prepaid expenses, prepares general ledger reconciliations, manages corporate credit card payments, maintains electronic records, and records transactions to the general ledger. The specialist works with department managers to support efficient, technology-enabled accounts payable processes and compliance with internal guidelines. This position is based at the Sleepy Eye Administrative Building and reports to the Accounting and Support Services Manager. It is a full-time, non-exempt role in the Finance department. The work takes place in a standard office environment with climate control and appropriate lighting.

Requirements

High school diploma or equivalent.
At least two years of progressive accounting-related work experience, preferably in a financial institution, and a two-year associate’s degree in accounting or a related field; or an equivalent combination of education and experience.
Intermediate math skills, including calculations and concepts involving decimals, fractions, and percentages.
Intermediate proficiency in Microsoft Excel, Word, and other standard digital office tools.
Intermediate proficiency with automated systems, accounting platforms, and digital workflow applications.
Thorough knowledge of the Credit Union’s policies, procedures, programs, products, and services as they relate to assigned areas.
Professional, well-developed interpersonal skills for serving employees, vendors, and members positively.
Strong organization, self-motivation, and self-direction, including the ability to set and work toward goals.
Strong analytical and decision-making skills, exceptional attention to detail and accuracy, and ability to work effectively with digital systems and data-driven processes.
Flexibility and adaptability to changing job requirements, technology updates, and evolving digital processes.
Ability to work under pressure, manage multiple tasks concurrently with a high degree of accuracy, and maintain a positive attitude in challenging circumstances.
Mature, adaptable team player who maintains confidentiality and is willing to learn and adopt new digital tools and systems.

Responsibilities

Manage the accounts payable function using accounting software, digital workflow tools, and related systems.
Prepare, process, and maintain accounts payable activity, ensuring invoices and expense reports are electronically coded to the correct general ledger account, branch, and department; research and resolve discrepancies.
Prepare accounts payable check and ACH payments with proper authorization and ensure invoices are processed and paid accurately and on time under departmental procedures and digital approval workflows.
Review employee expense reports in the accounting system for electronic approval and policy compliance.
Process corporate Visa statements and payments for employee cardholders.
Prepare and enter daily and monthly general ledger transactions for a variety of business activities.
Manage and reconcile accounts receivable, including CUSO billings.
Analyze and reconcile assigned general ledger accounts.
Balance and reconcile ATM and ITM cash and settlement general ledger accounts daily; investigate out-of-balance conditions, network settlement differences, and member adjustments with branch staff and card services as needed.
Generate reports and statements as requested by management; research and resolve open items, cash imbalances, and variances.
Post general ledger entries, proof totals in the general ledger system, and maintain organized electronic journal records.
Maintain working knowledge of accounting platforms, Microsoft applications, and relevant digital tools.
Evaluate workflows and recommend or implement process improvements, digital efficiencies, and automation opportunities.
Coordinate vendor payment processes and maintain accurate, current vendor records.
Process year-end vendor 1099 forms.
Set up and maintain employee access permissions for accounting software and related digital finance systems.
Back up the Staff Accountant with setup of prepaid and fixed asset items in the depreciation system and maintenance of accurate digital records.
Assist the Finance/Accounting department with the annual budgeting process.
Attend meetings, conferences, seminars, and training courses as required.
Assist with credit union examinations, audits, and regulatory filings as needed.
Provide backup for other accounting and payment system duties as needed.
Comply with applicable Bank Secrecy Act responsibilities.