Accounts Payable Specialist

AUSTIN WOOD RECYCLING, INC. / THELIN RECYCLING CO. • Hutto, TX

11d • $45,000 - $50,000

About The Position

The Accounts Payable (AP) Specialist is the primary point of contact for vendor inquiries and AP invoices for Austin Wood Recycling and its subsidiaries. The role processes vendor invoices and credit applications, excluding those related to equipment- and maintenance-capital expenditures, and monitors purchasing activity in Infor to support compliance with the company’s Purchase Order SOP.

The specialist prepares weekly payables for submission to the Accounting Manager, posts payments and recurring vouchers in Infor, manages purchases on company VISA and AMEX accounts, and maintains vendor contract pricing for inventory items. The position also owns assigned AP close activities, including monitoring open and past-due purchase orders, coding card purchases and preparing journal entries, recording accruals and prepaid adjustments, and reconciling specified balance sheet accounts.

The role works with the Accounting Manager on 1099 preparation and filing, develops proficiency in general ledger accounting to improve financial reporting and analysis, and participates in projects to improve approval workflows and spending visibility. These projects may include automating requisition and invoice approvals, integrating eShipping transactions, supporting production inventory receiving implementation, and onboarding vendors to batch ACH uploads.

Requirements

• At least 3 years of accounting experience, preferably in Accounts Payable or General Accounting.
• Experience managing the full accounts payable cycle, including invoice processing, vendor payments, and account reconciliation.
• Working knowledge of general ledger accounting, journal entries, and month-end closing procedures.
• Experience with purchase orders, invoice matching, and vendor account management.
• Proficiency in Microsoft Excel, including formulas, filters, sorting, and PivotTables.
• Experience working with accounting software or ERP systems.
• Ability to manage multiple deadlines while maintaining accuracy and attention to detail.
• Understanding of basic accounting principles, including accruals and prepaid expenses.

Nice To Haves

• Associate or bachelor's degree in accounting, finance, or a related field.
• Experience with Infor ERP.
• Experience in manufacturing, construction, recycling, distribution, or other inventory-based industries.
• Experience preparing 1099 forms and assisting with year-end reporting.
• Familiarity with ACH payments, vendor onboarding, and credit card reconciliation.
• Experience with purchase order compliance and approval workflows.
• Experience implementing accounting process improvements or automation.
• Familiarity with inventory receiving, freight accruals, and purchasing systems.

Responsibilities

• Process vendor invoices and vendor credit applications, excluding those related to equipment- and maintenance-capital expenditures.
• Develop and maintain a system in Infor to monitor purchasing activity and support adherence to the company Purchase Order SOP.
• Prepare weekly payables for submission to the Accounting Manager.
• Post AP payments in Infor.
• Post and reconcile recurring vouchers, such as rents, finance notes, bank fees, and other recurring charges, in Infor.
• Manage purchases under the AWR and Thelin VISA and AMEX accounts.
• Maintain vendor contract pricing for inventory items in Infor.
• Complete assigned AP accounting close tasks in Infor.
• Monitor open and past-due Infor purchase orders.
• Code VISA and AMEX purchases and prepare related journal entries.
• Prepare AP accruals, including eShipping accruals, and prepaid adjusting journal entries.
• Reconcile AP, Vouchers Payable, Notes Payable, Credit Cards, and Prepaids balance sheet accounts.
• Work with the Accounting Manager to prepare and file 1099s.
• Develop mastery of the general ledger to improve the consistency and usefulness of financial reporting and analysis.
• Lead and participate in projects to improve approval workflows and increase visibility into spending.
• Support automation of purchase requisition and invoice approval workflows.
• Support integration of eShipping transactions for flatbed shipments and, eventually, bulk outbound and inbound shipments.
• Assist with implementation of production inventory receiving by warehouse team members.
• Onboard vendors to batch ACH file upload.

Benefits

• Comprehensive medical, dental, and vision coverage.
• 401(k), fully vested at year one, with a maximum company match of 4% for team member deferrals of 5% or greater.
• Generous paid time off.
• Paid holidays.
• Paid bereavement leave.
• Educational assistance for industry-related certifications.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed