Accounts Payable Specialist

Wittenbach Business Systems•Sparks, MD

5d•Hybrid

About The Position

The Accounts Payable Specialist maintains accurate and timely financial transactions by processing vendor invoices, resolving discrepancies, and ensuring payments are made by their deadlines. The role also supports positive vendor relationships, keeps detailed financial records, and ensures compliance with applicable accounting standards, company policies, and tax regulations. Wittenbach, a Convergint Company, provides cash automation and security solutions for financial institutions. The company’s corporate office is in Sparks, Maryland, with regional operations in Hunt Valley, Maryland; Coatesville, Pennsylvania; and Charlotte, North Carolina. After a successful training period, usually 60 days, the position offers a hybrid schedule of two days working from home and three days in the office.

Requirements

High school diploma required.
At least 3 years of accounts payable experience.
Attention to detail and ability to identify discrepancies.
Strong math skills.
Basic understanding of accounting principles and practices, including debits and credits.
Strong interpersonal and verbal communication skills.
Computer literacy, including spreadsheets and word processing, with experience in Microsoft Excel.
High accuracy in data entry and financial calculations.

Nice To Haves

Associate's degree in accounting, finance, or a related field.

Responsibilities

Receive, verify, and process invoices for accuracy and completeness.
Match invoices with purchase orders and receiving reports, enter invoices into accounting systems, and identify and resolve discrepancies.
Prepare and process payments by methods such as checks and electronic funds transfers, ensuring invoices are paid on time.
Manage payment schedules and take advantage of early payment discounts.
Maintain accurate vendor records, respond to vendor inquiries, and resolve payment issues.
Build and maintain positive relationships with vendors.
Reconcile vendor statements with company records and resolve accounts payable discrepancies.
Maintain organized and accurate records of accounts payable transactions and file invoices as needed.
Ensure compliance with company policies, accounting standards, and relevant tax regulations.
Assist with month-end and year-end closing processes.
Generate accounts payable activity reports as needed and provide documentation for audits.

Benefits

Medical, dental, and vision coverage
Identity theft protection and voluntary life insurance
Generous paid time off, starting at up to 120 hours after 30 days of employment
Paid holidays, including the employee’s birthday
Employee Assistance Program and Employee Assistance Fund
401(k) retirement plan with employer match
Flexible Spending Accounts and Health Savings Accounts
Employer-paid life insurance
Short-term and long-term disability
Paid training opportunities
Education Assistance Program
Referral bonus of up to $5,000
Eligibility for overtime pay in accordance with Department of Labor regulations
Hybrid schedule after successful training, usually 60 days: two days from home and three days in the office