ACCOUNTS PAYABLE SPECIALIST
About The Position
Closet Factory is seeking a highly organized, detail-oriented, and dependable Accounts Payable Specialist to manage accounts payable functions for Closet Factory Jacksonville and Closet Factory Ft. Myers. The role involves independently managing invoices, expense coding, receipts, and vendor payments for two separate business entities, while maintaining accuracy, accountability, confidentiality, and clear communication with management and the bookkeeper. The specialist will work with QuickBooks to process invoices and expenses, prepare authorized vendor payments, maintain financial and vendor records, assist with reconciliations and month-end procedures, and support compliance with IRS regulations and company accounting procedures. The position is full-time, Monday through Friday, 8:30 AM–5:30 PM, in a professional, team-oriented office environment. Pay is $22.00–$30.00 per hour based on qualifications and experience. A full benefits package is offered.
Requirements
- Previous experience in accounts payable, bookkeeping, or a similar accounting role.
- Strong knowledge of invoice processing, expense coding, and accounts payable procedures.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple responsibilities and deadlines.
- Proficiency in Microsoft Excel and general office applications.
- Strong written and verbal communication skills.
- Ability to work independently while collaborating with management and accounting professionals.
- High level of integrity, professionalism, and confidentiality.
Nice To Haves
- Proficiency in QuickBooks Online is strongly preferred.
- Experience supporting multiple companies or business entities.
Responsibilities
- Manage accounts payable activities for both company locations.
- Receive, review, enter, and accurately code vendor invoices in QuickBooks.
- Track invoice due dates and prepare payments to ensure bills are paid on time.
- Verify invoices for accuracy and resolve billing discrepancies.
- Maintain organized records of outstanding invoices, payments, and vendor accounts.
- Prepare payments for management approval and process authorized payments according to company procedures.
- Collect, organize, and properly code company receipts and expenses.
- Categorize transactions accurately and assign them to the correct company.
- Maintain accurate and up-to-date financial records in QuickBooks.
- Follow up with employees and managers about missing receipts or expense documentation.
- Assist with monthly accounting procedures and financial reporting.
- Work directly with the bookkeeper to ensure accurate financial records.
- Assist with account reconciliations and month-end accounting activities.
- Maintain vendor records and required tax documentation, including W-9 forms.
- Support compliance with applicable IRS regulations and accounting procedures.
- Identify and communicate financial discrepancies or concerns to management.
- Organize vendor payments for management authorization and ensure proper approval before processing.
- Maintain documentation of payment approvals and confirmations.
- Follow established financial controls to safeguard company funds.
- Coordinate with management regarding upcoming payments and financial obligations.
Benefits
- Full benefits package.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
