Accounts Payable Specialist

Ibero-American Action League, Inc.•City of Rochester, NY

66d

About The Position

Under the supervision of the Controller, the Accounts Payable Specialist carries out centralized accounts payable functions and other duties as required. The role reports to the Controller and CEO and involves a relatively high degree of independence within agency policies and procedures. The employee is expected to be resourceful and demonstrate initiative and an understanding of management systems and interpersonal relations. The job description is a guideline rather than an exhaustive list of duties, and additional tasks may be assigned by supervisors.

Requirements

AAS in Accounting.
Two years of experience in a similar capacity.
Computer skills, including MS Office and MIP Accounting Software or equivalent.
Excellent communication and written skills.
Demonstrated analytical, accuracy, customer service, attention to detail, diversity, ethical conduct, organizational, relationship-building, reliability, oral communication, written communication, and interpersonal friendliness competencies.
A combination of training and experience other than that specified may be accepted if judged adequate by the President and CEO.
Ability to perform the essential duties satisfactorily, with reasonable accommodations where applicable.
Occasional standing, squatting, and lifting of up to approximately 10 pounds; frequent sitting.

Responsibilities

Code and record invoices and check requests in the accounting system daily.
Establish and maintain vendor files.
Issue checks weekly, including in emergency situations.
Work outside regularly scheduled hours when necessary.
Assume some basic duties of the Accounts Receivable Specialist in that employee’s absence.
Review invoices, vouchers, and other documents for accuracy before recording them in the accounts payable sub-ledger.
Ensure invoices have appropriate supporting documentation before recording them in the accounts payable sub-ledger.
Receive and verify donations, including cash, checks, online payments, wire transfers, and in-kind contributions.
Accurately record contributions in the accounting system, properly classifying restricted, unrestricted, conditional, and unconditional gifts.
Reconcile donations with bank deposits and payment processor reports, including Stripe, PayPal, and Donately, and identify and resolve discrepancies.
Perform general ledger reconciliations.
Assist with the month-end closing process.
Process recurring month-end general ledger transactions.
Safeguard confidential information.
Attend staff meetings and staff functions as needed.
Complete other assignments and special projects as required or assigned by the Controller.