Accounts Payable Specialist

Associa•San Ramon, CA

7d•Hybrid

About The Position

Common Interest Management Services (CIMS), an Associa company, is hiring a full-time Accounts Payable Specialist for its San Ramon office. This hybrid position works two days in the office and three days remotely each week, Monday through Friday, 8:00 AM to 4:30 PM. The hourly pay range is $24.00–$26.00, depending on relevant experience and qualifications. The position reviews and processes vendor invoices and payments, maintains vendor and accounts payable records, and responds to inquiries from vendors, board members, and colleagues. It works closely with Community Association Managers to resolve payment and invoice issues and to identify potential cash-flow concerns. The role also assists with other accounting duties as assigned. CIMS describes itself as a growing HOA management company serving Northern California, with seven offices across the Bay Area and Central Valley. The company emphasizes community service, career growth, and a collaborative workplace.

Requirements

High school diploma or GED and three years of experience.
Previous accounting experience, including hands-on accounts payable responsibilities.
Strong attention to detail and a consistent commitment to accuracy.
Ability to organize and prioritize work for multiple entities while meeting recurring deadlines.
Professional written and verbal communication skills and a service-oriented approach.
Sound judgment, problem-solving skills, and the ability to escalate questions when appropriate.
Proficiency with Microsoft Office, particularly Excel and Outlook.
Ability to work independently while contributing to a collaborative accounting team.
Strong organizational and communication skills, both verbal and written.
Ability to manage changing priorities in a deadline-driven environment.
Dependable and professional, with ownership of work and a positive contribution to a collaborative environment.

Nice To Haves

Experience with electronic accounts payable systems is preferred.
Experience with an HOA or property management company is a plus but not required.

Responsibilities

Review invoices for accuracy, coding, approvals, and required supporting documentation.
Process vendor invoices and payments accurately and on schedule through electronic accounts payable systems, including ACH and EFT transactions.
Maintain accurate vendor records and respond promptly and professionally to vendor, board member, and internal inquiries.
Work with Community Association Managers to research and resolve invoice, payment, and accounts payable issues.
Monitor operating cash balances before releasing payments and promptly notify the appropriate Community Association Manager of potential cash-flow concerns.
Maintain complete and organized electronic accounts payable records.
Assist with other accounting duties as assigned.
Manage invoice processing, electronic payments, vendor records, and accounts payable inquiries.
Collaborate effectively with community managers, vendors, and accounting colleagues.