Accounts Payable Specialist
About The Position
The Accounts Payable Specialist will be responsible for processing invoices, reconciling accounts, and ensuring timely payments to vendors while maintaining the highest level of efficiency and compliance. Together, American Food & Vending and American Dining Creations form one of the nation’s largest privately held dining and refreshment service organizations. Family-owned and headquartered in Syracuse, NY, we have served clients nationwide for more than 80 years, delivering customized dining and refreshment solutions across business, education, healthcare and cultural environments. Recognized by NAMA and our peers as Operator of the Year, we combine national capabilities with a personal, responsive approach to create exceptional experiences for our clients and guests.
Requirements
- 2+ years in an accounting office or similar role.
- Proficiency in Microsoft Office platform, including Excel.
- Experience using various ERP systems (Microsoft Great Plains experience preferred).
- This role requires full time in person work at the corporate HQ in Liverpool.
Nice To Haves
- An associate's degree in accounting/business or related field is preferred.
Responsibilities
- Manage the full cycle of accounts payable processes, including invoice processing, verification, and timely payments.
- Ensure accuracy and completeness of vendor invoices and expense reports.
- Reconcile vendor statements and resolve any discrepancies or issues in a proactive manner.
- Coordinate with internal departments to obtain necessary approvals for invoices and expense reports.
- Respond promptly to vendor inquiries and communicate effectively to resolve payment-related issues.
- Collaborate with the procurement team to streamline purchasing processes and improve vendor relationships.
- Identify opportunities for process improvements and contribute to the implementation of best practices.
- Stay updated on relevant accounting standards and regulations affecting accounts payable functions.
- Provide support and assistance to other members of the finance team as needed.
Benefits
- Weekly pay
- Medical, Prescription, Dental, and Vision Plans
- 401K with company match
- Employee Referral Bonus Program
- Employee Assistance Program
- Learning and advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
