Accounts Payable Specialist
About The Position
SilencerCo is seeking an Accounts Payable Specialist based in West Valley City, Utah. The role owns the accounts payable email inbox, responds to inquiries, and follows issues through to resolution. The specialist works with Purchasing, Receiving, vendors, and internal stakeholders to resolve invoice and payment issues, sets up vendor records, and assists the AP Clerk with daily transactions. The position reports to the Accounts Payable Manager and requires strong communication, problem-solving, and organizational skills. This is a full-time, day-shift position, Monday through Friday.
Requirements
- At least 3 years of relevant work experience in accounts payable roles.
- Intermediate to expert knowledge of Microsoft Office (Excel, PowerPoint, and Word) or Google Workspace.
- Experience using financial software ERP platforms.
- High ethical standards of integrity, credibility, and character.
- Ability to meet recurring deadlines with a sense of urgency.
- Ability to communicate clearly and respectfully with leaders, peers, and vendors.
- Attention to detail while managing multiple tasks.
- Effective organizational and time-management skills.
Nice To Haves
- Experience with Odoo.
Responsibilities
- Serve as a liaison between internal and external business partners regarding invoice and payment questions, resolving issues promptly and efficiently.
- Manage the AP email inbox, respond to vendor and internal inquiries, and follow issues through to resolution.
- Assist the AP Clerk with daily transactions, including invoice entry and credits, to ensure valid and approved AP invoices are processed accurately and on time.
- Support the AP Manager with weekly payment runs by gathering approvals and resolving invoice holds.
- Reconcile vendor statements as needed.
- Create and maintain vendor records, including collecting W-9 and banking information for AP Manager review.
- Work with Purchasing, Receiving, and vendors to identify and resolve invoice discrepancies involving price, quantity, or receipt.
- Manage and resolve aged payables items.
- Escalate high-level or unresolved issues to the AP Manager.
- Perform assigned monthly close responsibilities and account reconciliations.
- Produce reports as required by management.
- Support and identify continuous improvement initiatives within the company.
- Perform other related duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
