Accounts Payable Specialist II

Mass General Brigham•Boston, MA

39d•Hybrid

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. This role is hybrid, full-time, 40 hours per week, on the day shift, based in Boston, MA. It involves keeping vendor payments moving smoothly, guiding day-to-day AP activities, and partnering with colleagues across the organization to resolve issues and meet critical deadlines.

Requirements

High school diploma or equivalent required; associate degree in accounting preferred. Experience cannot be substituted for the required education.
Two to three years of accounts payable experience.
Strong knowledge of invoice processing, payment methods, vendor management, accounting software, and ERP systems.
Proficiency with spreadsheets and other financial tools, with excellent numerical, data-entry, organization, and time-management skills.
Ability to process a high volume of invoices and payments accurately while meeting deadlines in a fast-paced environment.
Clear communication, collaborative relationship-building, and sound judgment when handling confidential financial information.

Responsibilities

Provide day-to-day guidance and oversight for accounts payable activities, helping ensure invoices and related transactions are accurate, timely, and compliant with company policies.
Review vendor invoices for completeness, coding, authorization, and alignment with purchase orders and receiving documentation.
Coordinate invoice approvals, follow up on outstanding items, and help resolve discrepancies with vendors and internal stakeholders.
Maintain accurate vendor records, including payment terms, tax information, and required documentation.
Monitor invoice entry in the accounting or ERP system and oversee vendor payments by check, electronic funds transfer, and wire transfer.
Review reconciliations and vendor statements, monitor outstanding balances, and support timely resolution of issues.
Serve as a resource to AP staff, help prioritize workflow, and support month-end and year-end close activities and annual audits.