Accounts Payable Specialist II

Universal Engineering Sciences•Orlando, FL

19d•Onsite

About The Position

The Accounts Payable Specialist is responsible for processing vendor invoices, reconciling accounts, ensuring timely payments, and maintaining accurate financial records. The role supports the company’s financial operations by ensuring compliance with internal controls, company policies, and regulatory requirements. The ideal candidate has strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment. The position primarily operates in a professional office environment and involves extended desk work using a computer, phone, and standard office equipment. It requires frequent communication with team members, clients, and stakeholders in person and through virtual platforms. Regular travel is not required; occasional travel of up to 10% may be needed for off-site meetings, training sessions, or company events.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent work experience.
At least 2 years of experience in accounts payable, accounting, or a related financial role.
Strong understanding of accounts payable processes, financial controls, and general accounting principles.
Proficiency in ERP or accounting software and Microsoft Excel.
High level of accuracy, attention to detail, and organizational skills.
Ability to handle confidential financial information with professionalism and integrity.
Strong communication and problem-solving skills, with the ability to interact with vendors and internal teams.
Ability to work independently and collaboratively in a fast-paced environment.

Nice To Haves

At least 3 years of experience in accounts payable, accounts receivable, collections, accounting, or finance.
Experience in high-volume accounts payable and collections environments.
Knowledge of automated invoice processing and workflow management systems.

Responsibilities

Process vendor invoices, purchase orders, and payment requests, ensuring accuracy, proper approvals, and compliance with company policies.
Review, reconcile, and resolve invoice, payment, and vendor account discrepancies in a timely manner.
Process ACH, wire, and check payments while maintaining accurate transaction records and supporting documentation.
Perform account reconciliations, maintain vendor statements, and assist with month-end and year-end close activities.
Monitor customer aging reports and outstanding balances, initiating collection activities to secure timely payment.
Research and resolve customer billing disputes, payment discrepancies, and account reconciliation issues.
Maintain documentation of collection efforts, customer communications, and payment arrangements.
Assist with cash application activities and ensure customer payments are accurately recorded and applied.
Prepare reports related to accounts payable, collections, outstanding liabilities, and aging balances.
Collaborate with internal departments, vendors, and customers to resolve payment and billing issues.
Support process improvement initiatives, system enhancements, and automation efforts to increase efficiency and accuracy.
Ensure compliance with company policies, internal controls, accounting standards, and regulatory requirements.
Support internal and external audits by providing documentation, reports, and transaction details.
Assist with special projects and perform other duties as assigned.