Accounts Payable Specialist II

Andrews Distributing•Dallas, TX

14d

About The Position

The Accounts Payable Specialist II manages routine accounts payable activities, including invoice processing, payment runs, reconciliations, vendor communications, and maintenance of supplier records. The role uses Medius and other accounting systems to support accurate, timely processing and financial data integrity. It also contributes to accounting process improvements, system upgrades, and department initiatives. The position requires working accurately in a high-volume, deadline-driven environment, researching discrepancies, monitoring aging reports and AP processing, and ensuring payables and expenses are recorded in the correct period. The role involves regular computer and office-equipment use, prolonged seated work, and general office duties.

Requirements

Three to five years of progressive accounts payable experience and knowledge of AP processes.
Experience with Microsoft Office Excel, including VLOOKUP and Pivot Tables.
Detail orientation and advanced organizational skills.
Strong analytical and resolution abilities, with a focus on accuracy, issue identification, and problem solving.
Ability to perform accurately in a high-volume, deadline-driven work environment.
Ability to maintain a seated posture for prolonged periods and operate computer equipment.
Ability to bend, stoop, and twist for filing and general office duties.
Ability to exert up to 10 pounds of force occasionally and negligible force frequently to move office-related items or materials.
Ability to use a personal computer and company and industry software for email, reports, and documentation.
Ability to speak, hear, and see to communicate and operate computers and office machinery.
Hand-eye coordination, fine manipulation, and continual hand/wrist motion to operate computers and office machinery.
Ability to comply with company policies, procedures, and safety practices; regular and punctual attendance.

Nice To Haves

Experience with Medius, Workday, and eoStar.
Some college-level education or training in basic accounting principles.
Advanced interpersonal communication skills.

Responsibilities

Own the Accounts Payable mailbox and accurately route and distribute communications and invoices.
Process PO, PO Freight, and Non-PO invoices in Medius accurately and on time, following the 3-Way match process where applicable and routing Non-PO invoices for approval.
Reconcile vendor statements and respond to vendor inquiries.
Reconcile company credit card statements, process credit card vendor payments, and account for all credit card transactions.
Verify and create supplier records; enter 1099 and W9 data correctly and maintain accurate vendor information in the accounting system.
Audit vendor information periodically for accuracy.
Perform ACH, check, and wire payment runs accurately and on schedule.
Reconcile EFT payment transactions and clear related invoices.
Reconcile AP Aging and PO Aging reports and resolve outstanding items; monitor and correct GL coding as needed.
Research and resolve errors and discrepancies, including outstanding AP accrual and cost variance entries.
Ensure monthly leases and expenses are recorded in the correct month and monitor AP processing for timely, accurate completion.
Suggest and identify accounting process improvements, including for PO, contract, and expense invoice processing.
Assist with Medius, Workday, and other accounting system or process upgrades; keep current with accounting technology and industry trends.
Contribute to company and department initiatives and projects as needed.
Follow company policies, procedures, and safety practices, and maintain regular, punctual attendance.