Accounts Payable-Receivable Specialist

Montgomery County Schools•Troy, NC

1d•Onsite

About The Position

The Accounts Payable /Receivable Specialist, under moderate supervision, performs intermediate skilled administrative work with limited decision-making discretion entering and paying funds for invoices, matching invoices to checks, and assisting staff with accounts payable questions. This position performs accounting/budgeting and auditing functions to promote the overall efficiency of the district. Employee performs administrative work to carry out Board of Education policies and procedures related to finance under the direction of the Chief Finance Officer.

Requirements

High School Diploma or equivalent with finance, accounting, or related experience
General knowledge of principles and practices of public-school finance
General knowledge of required records preparation and maintenance
Knowledge of county and school board policies, procedures, and standards regarding school systems
Knowledge and understanding of accounting and auditing principles, practices, and procedures; financial and statistical record-keeping techniques
Skilled in technology with demonstrated ability to use spreadsheet software and word processing software
Ability to maintain professional and emotional control under stress
Ability to learn and use specialized tools, equipment or software related to business needs
Ability to use computer-based financial software packages to include experience with database search and retrieval both through query functions and typical web-based reporting in order to answer questions or to detect errors
Ability to monitor a budget
Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
Ability to communicate effectively
Ability to employ positive communication skills in all settings/mediums
Ability to reason, make judgments, and maintain effective working relationships
Ability to problem-solve utilizing sound judgment
Ability to maintain confidentiality regarding school system business
Ability to take initiative, work independently, and exercise sound judgement
Ability to conceptualize, initiate, monitor and evaluate new and/or current programs
Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment
Possess and maintain a valid Driver’s License or ability to provide own transportation

Nice To Haves

Associate degree in business, finance, or accounting preferred
Equivalent combination of experience and education

Responsibilities

Adhere to all state, federal, and local laws, policies, and procedures
Implement budgeting and fiscal management systems consistent with local, state, and federal requirements
Prepare and review various reports and perform special projects
Verify and process purchase order documentation and invoices to ensure compliance
Process accounts payable checks, payroll related checks, and employee reimbursements according to policy and law
Maintain listing and approvals of monthly employee reimbursements and process payments (e.g., cell phone, travel, registrations)
Prepare reports and maintain support documentation as directed/required (e.g., Sales/Use Tax, Forms 1099)
Enter Federal Budgets — assist CFO with this duty
Monitor each federal program to ensure programs are in balance with DPI
Order federal monies through DPI system
Work with federal programs directors to amend original budgets
Accounts Receivable — receipt all monies for daily deposit
Complete the daily deposit to be taken to bank
Manage reconciliation/compliance in assigned areas
Manage and implement billing and bookkeeping functions
Monitor expenditures across bookkeeping functions to not exceed allotments or budget
Process payment of payroll deductions with supporting documents provided by payroll for child support, tax levies, annuities, 401-ks, etc.
Train bookkeepers on Accounts Payable functions and funds as needed/required
Maintain and oversee a complete, systematic, and accurate set of accounting records
Review vendor statements for accuracy and compliance and troubleshoot vendor inquiries
Reconcile local, state, and federal accounts and record adjustments as needed/required
Adhere to an accounting system adequate to record transactions in accordance with the requirements of GAAP, and other relevant state and federal agencies
Ensure compliance with the Chart of Accounts and account structures mandated for school district use by the Department of Public Instruction
Complete local, state, or federal surveys and reports accurately and promptly
Create an inclusive environment with positive communication/public relations
Participate/facilitate professional development workshops and leadership training
Perform related work as assigned or required