Accounts Payable & Receivable Coordinator/Senior Accounts Payable & Receivable Coordinator

El Paso County•El Paso, CO

12h•Hybrid

About The Position

El Paso County is seeking a dedicated individual to join their team as an AP & AR Coordinator or Senior AP & AR Coordinator. This role is crucial in managing financial transactions that directly benefit the El Paso County community, specifically ensuring timely and accurate payments to providers who support children placed out-of-home. The ideal candidate will possess strong organizational and communication skills, be detail-oriented, proficient in Microsoft Office, and skilled in conflict resolution. This position offers a hybrid schedule possibility after an initial evaluation period and requires regular in-person presence. The role is part of a career progression series, allowing for advancement based on meeting criteria and supervisor recommendation. Employment is subject to the County's Personnel Policies Manual and may require additional background checks due to the sensitive nature of the role.

Requirements

High school diploma or equivalent education.
One year of related accounts payable or accounts receivable experience.
Associate’s degree in a related field may substitute for the required experience.
Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook.
Ability to maintain confidentiality.
Ability to communicate and work effectively with co-workers, other county personnel, other agencies, and the public.
Ability to provide excellent customer service.
Ability to efficiently plan, schedule, and organize.
Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills.
Maintain regular and punctual attendance.
Two years of related accounts payable or accounts receivable experience (for Senior role).
Associate’s degree in a related field may substitute for one year of the required experience (for Senior role).
Bachelor’s degree in a related field may substitute for the required experience (for Senior role).

Nice To Haves

Associate’s degree in business, accounting, or related field.
Accounts payable or accounts receivable experience in a government setting.
Minimum of one year experience in payroll or invoicing in a high-volume environment.

Responsibilities

Performs routine accounts payable or accounts receivable duties based on functional area assignment.
Performs data entry into various County and State financial systems, ensuring accuracy.
Identifies the types of payments received and credits the proper accounts; updates County and State financial systems and generates receipts as needed.
Prepares deposits according to established procedures.
Contacts clients and reviews needed documentation for proper payments.
As assigned, assess fees to families receiving Health & Human Services assistance; monitors accounts for payments.
Determines eligibility for new and ongoing H&HS assistance; monitors placements and court orders to ensure accuracy and timeline.
Coordinates with departments and prepares documents for purchasing materials, labor, and services, ensuring accuracy of purchase orders and budget assignments.
Prepares financial documents and forms, such as requisitions, purchase orders, and invoices; coordinates with appropriate staff and clients as needed.
Organizes and verifies financial documents for accuracy; processes invoices for payment as needed.
Reviews and reconciles encumbrances and expenditures as well as vendor and P-card statements as assigned.
Conducts research in financial systems and reconciles accounts as needed.
Provides financial reports according to departmental needs.
Assists as needed with other areas to meet processing deadlines.
Processes 1099 tax code information for vendor accounting.
Provides administrative support as needed.
Requests setup of address book vendors.
Performs other duties as required.