Senior Accounts Payable/Receivable Specialist

Carlson Inc•Minnetonka, MN

8h•$70,000 - $80,000•Hybrid

About The Position

We are seeking a full-time Senior Accounts Payable/Receivable Specialist to support full-cycle AP and AR invoicing for our small but complex multi-entity organization. This role is responsible for ensuring invoices are processed and paid accurately and on time, preparing sales invoices for internal and external clients, and serving as a key contact for researching and resolving AP and AR questions. The ideal candidate is technologically savvy, eager to adopt new tools, and focused on automation and process improvement. This role partners with internal teams to resolve complex AP and AR process and system issues and to identify best practices that support company goals and client service standards.

Requirements

5+ years of AP/AR experience grounded in accounting principals
Associate’s or bachelor’s degree in accounting, finance, or related field
Family office experience preferred
Exceptional attention to detail
Ability to work accurately and efficiently under deadlines
Strong critical thinking and ability to work independently
Strong organizational skills and adaptability
Strong interest in technology, automation, and process improvement
Professional, positive, and service-oriented
Dependable, with strong work ethic and integrity
Ability to handle confidential information discreetly
Strong verbal and written communication skills
Ability to build strong working relationships across the organization
Advanced Microsoft Office skills, including Outlook, Excel, Word, and Teams
Accounting software proficiency; Business Central preferred

Responsibilities

Set up and maintain vendor and customer records to support accurate payments and annual 1099 reporting
Process AP mail and manage invoices received through electronic inboxes
Scan, code, and enter invoices into the AP system accurately and promptly
Review invoices captured through OCR technology and recurring invoice workflows for payment approval
Ensure vendor payments are accurate and made within agreed payment terms
Gather information needed to prepare accurate and timely customer billings
Audit customer contracts and associated billing terms for accuracy and completeness
Respond to internal and external inquiries promptly and professionally
Follow strong internal controls and support periodic external agreed-upon procedures engagements
Develop and maintain procedures and quick-reference guides aligned with company standards
Recommend process improvements based on recurring themes and observations
Assist with system testing for maintenance, upgrades, and security controls
Partner with the broader Finance and Accounting team on related projects and ad hoc tasks