Accounts Payable & Billing Specialist

Integrus • Spokane, WA

9d • Hybrid

About The Position

Integrus Architecture is seeking a detail-oriented, organized, and experienced Accounts Payable & Billing Specialist to join our Finance team. This position plays an important role in supporting the firm's financial operations, with primary responsibilities in project billing, accounts payable, and financial reporting. Working collaboratively with the Director of Finance, Principals, Project Managers, Human Resources, and design professionals, this individual will help ensure accurate and timely financial transactions while supporting the financial performance of our projects and the firm. The ideal candidate is a proactive problem-solver who demonstrates strong attention to detail, takes ownership of their responsibilities, and thrives in a collaborative, project-focused environment.

Requirements

• Previous experience in accounts payable, accounts receivable, project billing, or a similar accounting role.
• Experience working in a professional services environment, preferably architecture, engineering, or a related industry.
• Understanding of project-based accounting, billing processes, and financial reporting.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficiency with Microsoft Excel and accounting or financial management software.
• Strong organizational skills with the ability to manage multiple priorities and meet recurring deadlines.
• Excellent attention to detail, accuracy, and problem-solving abilities.
• Strong written and verbal communication skills, with the ability to collaborate effectively across departments.
• Ability to work independently, exercise sound judgment, and maintain confidentiality when handling financial information.

Nice To Haves

• Experience with Deltek or similar project-based financial management software.
• Familiarity with consultant agreements, project budgets, and professional services billing practices.
• Experience supporting monthly financial close processes and account reconciliations.

Responsibilities

• Monitor project time and expenses, identify discrepancies, and collaborate with Principals to ensure accurate project financial information.
• Coordinate with Principals to prepare and process accurate, timely monthly client billings.
• Maintain project-specific accounts receivable billing worksheets, ensuring alignment with project budgets and client agreements.
• Review consultant invoices against consultant agreements, identifying and communicating discrepancies as needed.
• Perform monthly billing closeout procedures and prepare and file applicable excise tax returns.
• Maintain project financial projections and assist Principals with monitoring project budgets, revenue, and financial performance.
• Review, verify, code, and enter vendor invoices accurately and in a timely manner.
• Import and post employee time records, ensuring accuracy and completeness.
• Review, approve, and import employee expense reports in accordance with company policies.
• Prepare, process, and print scheduled check runs, ensuring timely and accurate vendor payments.
• Reconcile company credit card transactions, investigate discrepancies, and maintain accurate supporting documentation.
• Prepare and maintain financial information and supporting documentation in accordance with Generally Accepted Accounting Principles (GAAP).
• Support monthly financial close activities, including account reconciliation and verification of financial transactions.
• Collaborate with the Director of Finance to maintain accurate financial records and support efficient accounting processes.
• Identify opportunities to improve financial workflows, reporting accuracy, and overall operational efficiency.
• Perform other duties as assigned to support the Finance team and firm operations.

Benefits

• 100% Employer paid insurance for staff, including medical, dental, vision, life, and disability.
• 3 weeks’ vacation
• Sick leave
• 8 paid holidays
• 3 Personal “flex holidays”
• FSA plan for medical, dependent care and transportation costs.
• HSA employer contributions
• 401k retirement plan & match
• Professional licensing and certification support

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed