Accounts Payable and General Accounting Specialist

Vector Atomic•Pleasanton, CA

17d•Onsite

About The Position

Vector Atomic, an IonQ company, is seeking a detail-oriented and proactive Accounts Payable and General Accounting Specialist to support its growing accounting team. This hands-on role combines day-to-day accounts payable processing with general accounting, close, and compliance responsibilities, supporting accurate financial reporting in a DCAA-compliant and SOX-compliant environment. The position is based onsite at the Pleasanton, California office, with up to 5% domestic or international travel. The specialist will process vendor invoices, support vendor management and reporting, prepare journal entries and reconciliations, and assist with monthly, quarterly, and year-end close. The role also supports audits, government contract accounting and reporting, indirect cost rate data, labor distribution, and compliance processes. The approximate base salary range is $85,000–$115,000 per year. Total compensation includes base salary, bonus, equity, and benefits; actual compensation depends on factors including relevant knowledge, skills, experience, education, qualifications, location, and market data.

Requirements

An associate or bachelor's degree in accounting, finance, business, or a related field is preferred; equivalent relevant experience will be considered.
Must meet U.S. export control eligibility requirements as a U.S. citizen, lawful U.S. permanent resident, or certain categories of refugee or asylee.
At least 2 years of experience in accounts payable, general accounting, bookkeeping, or a similar accounting support role is preferred.
Working knowledge of fundamental accounting principles, including general ledger accounts, accruals, reconciliations, and the accounts payable cycle.
Understanding of internal controls over financial reporting, including segregation of duties, approval authority, supporting documentation, and audit trails.
Experience with accounting or ERP systems and strong Microsoft Excel proficiency, including lookups, pivot tables, and reconciliations.
Excellent attention to detail, organization, and follow-through, with the ability to meet deadlines in a close-driven environment.
Strong communication skills and a professional approach to working with vendors and internal teams.
Ability to work independently and collaborate effectively with a cross-functional team.
Willingness to learn new systems, processes, and government contract accounting requirements.

Nice To Haves

Experience supporting a government contractor or familiarity with government accounting concepts, including FAR Part 31 cost principles, CAS disclosure, indirect cost allocation, and identifying unallowable costs.
Exposure to incurred cost submissions, provisional or final indirect billing rates, and DCAA audit practices.
Familiarity with DCAA-compliant timekeeping and labor distribution processes.
Prior experience in a SOX-compliant environment, including documented internal controls and support for SOX walkthroughs or testing.
Experience with Deltek Costpoint, which is the preferred ERP system.
Experience with an ERP system in a project-based, manufacturing, engineering, or professional services environment.

Responsibilities

Process vendor invoices, including cost-objective coding, purchase order and receiving matching, approval routing, and payment preparation.
Code invoices to distinguish direct, indirect, and unallowable costs in accordance with FAR Part 31 cost principles and the company's disclosed Cost Accounting Standards.
Set up new vendors by collecting and verifying W-9s, reviewing vendor master records, and maintaining documentation supporting segregation-of-duties and approval controls.
Maintain vendor records and respond to vendor questions about invoices, payments, and balances.
Reconcile vendor statements and resolve invoice, purchase order, receiving, and payment discrepancies.
Retain invoices and supporting documentation in accordance with company policies, government contract record-retention requirements, and SOX audit-evidence standards.
Support 1099 processing and year-end vendor reporting.
Prepare and post journal entries and supporting schedules with appropriate documentation and audit trails.
Assist with monthly, quarterly, and year-end close activities, including maintaining and following a documented close checklist.
Prepare bank, credit card, prepaid expense, fixed asset, and other balance-sheet reconciliations; identify and resolve variances in a timely manner.
Support internal and external audit requests, including DCAA audits, independent financial statement audits, and SOX testing, by compiling documentation and schedules.
Help maintain accounting records supporting government contract and U.S. GAAP reporting, cost tracking, and compliance requirements.
Assist with indirect cost rate data, labor distribution, and cost accumulation supporting the annual incurred cost submission (ICE) and provisional billing rates.
Support month-end timekeeping and labor distribution review and project cost transfers in compliance with DCAA timekeeping expectations.
Participate in process improvements, system cleanup, SOX control documentation, and other finance projects.