Accounting Specialist - Accounts Receivable / Accounts Payable

AMNEX SOLUTIONS CORP • Lisle, IL

6h • $50,000 - $70,000 • Onsite

About The Position

Amnex Solutions Corp is seeking a detail-oriented, dependable, and organized Accounting Specialist to support accounting operations in its growing transportation and logistics business. The role manages accounts receivable, accounts payable, and general accounting and administrative activities, including freight billing, collections, carrier and vendor payments, reconciliations, reporting, and recordkeeping. The ideal candidate is comfortable managing multiple priorities in a fast-paced logistics environment, resolving billing discrepancies, and communicating professionally with customers, carriers, and internal teams.

Requirements

• Previous experience in accounts receivable, accounts payable, bookkeeping, or a related accounting position.
• Strong attention to detail and commitment to accuracy.
• Proficiency in Microsoft Excel, Google Sheets, and accounting software.
• Ability to organize and prioritize multiple tasks while meeting deadlines.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Professional approach to customer collections and carrier payment inquiries.
• Ability to work independently while collaborating with a team.
• Dependable, organized, proactive, and able to take ownership of assigned responsibilities and follow through on outstanding issues.
• Comfort handling financial information and communicating professionally with customers, carriers, and colleagues.

Nice To Haves

• Experience in freight brokerage, transportation, logistics, or third-party logistics (3PL) is strongly preferred.
• Experience using transportation management systems (TMS), particularly Turvo.

Responsibilities

• Prepare, review, and issue customer invoices for completed freight shipments, verifying rates, accessorial charges, and supporting documentation.
• Collect and submit proof of delivery, bills of lading, and other required documents.
• Monitor outstanding customer balances, maintain AR aging reports, follow up on overdue invoices, and support timely collections.
• Investigate and resolve billing disputes, payment discrepancies, short payments, and rejected invoices.
• Apply incoming payments and assist with customer account reconciliations.
• Coordinate with operations and account management teams to resolve missing documentation and billing issues.
• Maintain organized invoicing records to support accurate billing and company cash flow.
• Review, verify, and process carrier and vendor invoices, matching them against agreed freight rates, load records, and supporting documentation.
• Verify payment terms, accessorial charges, and adjustments before payment approval.
• Identify and resolve discrepancies involving freight charges, detention, layovers, and other transportation-related expenses.
• Maintain AP records, monitor upcoming payment obligations, and respond to carrier and vendor inquiries about payment status and invoice discrepancies.
• Coordinate with carrier sales and operations teams to resolve payment issues.
• Assist with vendor account reconciliations and process payments accurately according to company procedures.
• Help prevent duplicate payments, billing errors, and unauthorized adjustments.
• Maintain accurate financial records and supporting documentation; assist with bank reconciliations, transaction verification, and month-end accounting activities.
• Prepare regular AR/AP reports and communicate outstanding issues to management.
• Identify opportunities to improve billing accuracy, collection efficiency, and accounting workflows.
• Work with accounting, operations, and management to maintain financial transparency and accountability.
• Support internal reviews, audits, and financial reporting requirements.
• Maintain the confidentiality of company, customer, carrier, and financial information.

Benefits

• 401(k)
• Health insurance
• Collaborative, professional work environment
• Opportunities to expand accounting knowledge and responsibilities as the company grows
• Competitive compensation based on experience

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed