Accounting Specialist - Accounts Receivable / Accounts Payable

AMNEX SOLUTIONS CORP•Chicago, IL

3h•$50,000 - $70,000•Onsite

About The Position

Amnex Solutions Corp is seeking a motivated, detail-oriented Accounting Specialist to support accounts receivable, accounts payable, and general accounting operations at its West Loop office in Chicago. The position supports accurate freight billing, carrier and vendor payments, and reliable financial processes as the company grows. The specialist prepares and verifies customer invoices, maintains receivables records, follows up on overdue payments, resolves billing issues, and assists with payment application and reconciliations. On the payables side, the role reviews carrier and vendor invoices, validates freight charges against rates and shipment documents, manages payment schedules, and responds to payment inquiries. The position also maintains accounting records, supports transaction reconciliation and month-end activities, prepares aging reports and other summaries, contributes to process improvements, and assists with financial documentation and audit preparation. The role works with operations, carrier sales, customer service, account management, vendors, carriers, and management in a fast-paced office environment.

Requirements

Previous experience in accounts receivable, accounts payable, bookkeeping, or general accounting.
Strong proficiency in Microsoft Excel and Google Sheets.
Familiarity with accounting software and financial recordkeeping.
Excellent organizational skills and attention to detail.
Strong written and verbal communication abilities.
Ability to manage multiple deadlines and prioritize tasks effectively.
Strong problem-solving skills and willingness to take ownership of assigned responsibilities.
Ability to work independently and collaboratively in a fast-paced office environment.

Nice To Haves

Experience in transportation, freight brokerage, logistics, or third-party logistics (3PL).
Experience with transportation management systems (TMS), including Turvo.

Responsibilities

Prepare, review, and process customer invoices for completed freight shipments.
Verify billing accuracy against customer rate agreements, shipment records, and supporting documentation.
Collect and submit proof of delivery, bills of lading, and other required documents.
Maintain accurate accounts receivable records and monitor outstanding balances.
Follow up with customers regarding past-due invoices and outstanding payments.
Research and resolve billing discrepancies, payment shortages, disputes, and rejected invoices.
Apply customer payments and assist with account reconciliations.
Coordinate with operations and account management teams to support timely, accurate invoicing.
Support collection efforts and help reduce outstanding receivables.
Review, verify, and process carrier and vendor invoices.
Match carrier invoices against agreed transportation rates and shipment documentation.
Validate freight charges, detention, layovers, and other accessorial expenses.
Maintain accurate accounts payable records and monitor payment schedules.
Respond to carrier and vendor inquiries about payment status and invoice discrepancies.
Investigate and resolve billing inconsistencies with internal departments and external partners.
Assist with vendor reconciliations and payment processing.
Follow accounting procedures to prevent duplicate payments and incorrect charges.
Maintain organized and accurate accounting records.
Assist with daily transaction reconciliation and month-end accounting activities.
Prepare AR/AP aging reports and other financial summaries for management.
Identify billing inefficiencies and recommend accounting process improvements.
Collaborate with operations, carrier sales, customer service, and management teams.
Assist with financial documentation, internal reviews, and audit preparation.
Maintain confidentiality of sensitive financial and business information.
Support additional accounting and administrative responsibilities as needed.